Ferris State University Big Rapids MI College

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Ferris Library for Information, Technology, and Education

Circulation of Reference Materials

Books and other materials designated as and housed in Reference collections represent a valuable, discrete portion of a library's overall holdings. Containing the most up-to-date quick fact, statistical, and informational resources, items in Reference collections traditionally do not circulate in order to help ensure patron access at the time when they need to consult them.

Resources may circulate from Reference collections, however, on a limited basis at the discretion of the library personnel on duty. Conditions which may warrant circulation of Reference materials include

  • a suitable substitute is not found within the circulating collection/Main Stacks or online
  • the information needed is not easily photocopied or scanned

As a guideline, Reference materials may be checked-out to a Ferris State University faculty or staff member for a period that should not exceed three days and to a Ferris student for a period that should not exceed 24 hours. A form, delineating the duration of the checkout period and signed by the borrower, is required for the Checkout Desk staff to circulate Reference material.

Fines on Reference materials will be assessed at the highest rate currently allowed by the university for library items not returned on time. A 'grace period' is unavailable for overdue Reference materials.

The following Reference materials should never circulate:

  • Legal Collection
  • Crimson and Gold/Ferriscope yearbooks
  • items currently in heavy demand due to a class assignment

This policy applies to any eligible Library patron’s personal use. Classroom or administrative use is considered on a case-by-case basis.

Last revised: August 27, 2002; Approved by FLITE Library Administrative Council October 2, 2002; Approved by Dean Scott Garrison, June 13, 2017.

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