Eligibility
Students
There are four student membership categories as follows:
- Student – Students who are currently registered and paying full student incidental fees are automatically members of the Health and Wellness Center (HWC). Dual-enrolled students who have opted to pay full WOU student incidental fees are automatically members.
- Extended Student – Extended or distance education students do not pay full WOU student incidental fees and are eligible to purchase daily or term memberships if currently enrolled.
- Plus One Student – Students who were enrolled the previous term and were paying full WOU student incidental fees are eligible to purchase a Plus One Student pass that extends HWC membership for the one subsequent term.
- Pre-Enrolled Student – Students who are admitted to the University for fall classes are eligible to purchase a Pre-Enrollment Student Pass from mid-August to late-September. Facility hours of the HWC may vary during this membership period.
Faculty
Current faculty members of WOU are eligible to purchase a HWC Faculty Pass. WOU Faculty who are also students must purchase the Faculty Pass in order to use the facility unless they are paying full WOU student incidental fees.
Staff
Current staff members of WOU are eligible to purchase a HWC Staff Pass. WOU Staff who are also students must purchase the Staff Pass in order to use the facility unless they are paying full WOU student incidental fees.
Partner
A partner is the legal spouse or an official domestic partner of an eligible student, faculty, or staff member.
Dependents
A person who qualifies under IRS guidelines as the legal dependent of a student, faculty, or staff member may be eligible to purchase a HWC Dependent Pass. The following eligibility rules apply to dependents:
- Ages 0-15
Dependents ages 0-15 are not eligible for membership, but may participate during specific Youth Access Hours (see Youth Access Guidelines).
- Ages 16-17
Dependents ages 16-17 are eligible to purchase a HWC Dependent Pass. Dependents ages 16-17 are not eligible for most services, programs, trips or classes with the exception of specifically designed, age-appropriate programs.
Unique Access
HWC allows access to facilities for visiting individuals or groups and limited duration employees or volunteers who do not qualify for a WOU ID card. Mechanisms for creating access vary depending on the requestor's situation. Contact the HWC Director to discuss the specifics of your situation.
For clarification on these categories, or for any other membership or access questions, please call the HWC at 503-838-9530.
Purchasing a Membership
- HWC membership must be purchased online through WolfWeb.
- Payment for memberships are be made on-line through WolfWeb or at the cashiers window in the Administration Building after purchasing the membership through WolfWeb.
- Membership is sold to each individual separately.
- Each individual member must have their own valid membership in order to access and use the facilities. The spouses, domestic partners, and dependent children ages 16-17 of faculty, staff and students will obtain either a HWC ID card or elect to activate their fingerprint in the identification system at the HWC Front Desk after puirchasing their membership.
Payroll Deduction
- Option 1: 12-month membership (Fall, Winter, Spring, Summer) deducted monthly over a 9 month period.
- Option 2: 9-month membership (Fall, Winter, Spring) deducted monthly over a 9 month period.
- Cost of membership is divided into nine equal payments to be deducted from employee’s paychecks from October through June.
- Payroll deduction for long-term membership is a package commitment and cannot be stopped except for documented illness, injury, termination of employment or relocation out of Monmouth area.
- If a membership is cancelled due to one of the above circumstances, the deduction will take place in the current cancellation month.
- Membership cancellation processes are handled at the Health and Wellness Center front desk. HWC Refund policy is consistent with the Business Office Refund Schedule.
Refunds
- Once you have applied the Health and Wellness Center non-student membership charges, you are responsible for payment. To cancel your non-student membership please visit the HWC front desk. HWC Refund policy is consistent with the Business Office Refund schedule.
- Purchase of locker service is non-refundable. Locker transfers available upon request.
- Special circumstances such as medical issues, leaving the university, or emergency situations may justify an exception to the general rule and will be handled on a case-by-case basis.
- Non-use of the facility does not qualify as a special circumstance.
Membership Fees and Payment Options
Membership Eligibility Membership Enrollment Membership Periods
Eligibility explanation
Extended and Plus One Student -
Enrollment Instructions
Pre-enrolled Student -
Enrollment Instructions
Faculty and Staff -
Enrollment Instructions
Fall 2012: 9-17-12 to 1-6-2013
Winter 2013: 12-10-12 to 3-31-13
Spring 2013: 3-25-13 to 6-23-13
Summer 2012: 6-17-13 to 9-22-13
Pre-Fall 2012: 8-5-2013 to 9-22-2013
Membership Classification Fees Payment Methods
Enrolled Students
No charge, part of incidental fees per term
Assessed with tuition and fees
Extended Student,
Plus One Student
$87 per term (Fall, Winter or Spring)
$65 for Summer term
On-line through WolfWeb or at the cashiers window in the Administration Building after completing the membership enrollment process in WolfWeb. Detailed payment information instructions.
Pre-Fall Students
$28 for mid-August to mid-September
Faculty,
Staff,
Partner,
Dependent (Ages 16-17)
$87 per term (Fall, Winter or Spring)
$65 for Summer term
$261 payroll deduction for 9-month
$326 payroll deduction for 12-month
Dependent (Ages 0-15)
$3 per visit per person
Cash/check at HWC front desk
Guest Pass
$6 daily use
Rental Amenities Fees Payment Method
Locker rental
$25 per term half locker
Cash/check at HWC front desk
Member ID
- To enter the Health and Wellness Center, members must have their current Western Oregon University or HWC ID card.
- The HWC ID cards are issued to Partners and Dependents 16-17 who have trouble with our fingerprint indentification system. The first HWC ID card is provided at no charge. Upon renewal, the original card will be activated.
- If a HWC ID card is lost or stolen, the member must purchase a new card for replacement at a cost per Western Oregon University's Photo ID Card replacement cost of $15.
- Persons who are caught fraudulently using an ID card other than their own will be denied entrance, the ID card will be confiscated, and both the individual and owner of the card may face disciplinary action and may be trespassed from the facility.
- Current students, faculty, and staff members may also elect to activate their own fingerprint in the identification system as an alternative form of access.
- Members may be denied entry without an ID card or registered fingerprint access.
- An ID card or registered fingerprint scan is required to check out any equipment.
Entry
- For entry to most facilities and events, members must have a current WOU or HWC ID card.
- Entry may be refused or privileges suspended or revoked with sufficient cause.
- Individuals using an ID other than their own to gain access to the Health and Wellness Center may have privileges suspended for both the individual using the false ID and the valid member.
Guest Pass
- Each guest must be accompanied by a current HWC member during their entire visit.
- Members may sponsor up to 2 adult guests to join them in the facilities per day. See Youth Access Hours for youth access.
- Guests may be required to present a drivers license or other photo ID to purchase a day pass.
- The member is responsible for their guests. Failure to follow member guidelines and responsibilities will result in loss of privileges of the facility. No refunds will be given.
- Intentional destruction of property by any guest or member will be charged to the sponsoring member for the amount equal to replace the property.
Assumption of Risk
- Regardless of the activity, all participants must understand they are assuming risk when they take part in an active recreation program.
- Each person must be aware of this assumption of risk and recognize that his or her participation is voluntary.
- Each participant also has a responsibility to use prudent and ordinary care in his or her actions.
- These risks could include, but are not limited to: muscle cramps, nausea, fainting, abnormal blood pressure, chest discomfort, and even death.
- Individuals are encouraged to have a physical examination and obtain adequate health and accident insurance prior to participation in any recreational and fitness activities.
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