ODOT & WOU are again offering travel assistance this year for providers and instructors who travel to attend the conference. Due to changes in the conference format this year, the assistance and guidelines have changed. Please read all of the information prior to submitting an application to ensure that you qualify.
Because we have a limited amount of funding for out-of-state travel, free lodging for attendees who do not live in Oregon is limited to a first-come, first-served basis.
The deadline to request free lodging and/or travel stipend is February 7, 2014. If you are unable to meet this deadline and wish to stay at the hotel, you will need to make your own reservation and you will be responsible for payment.
If you live more than 65 miles from the conference location and will be attending all of the conference sessions, including Friday night and Sunday morning, you are eligible for two nights of free lodging at the conference hotel.
If you live more than 65 miles from the conference location and will be attending the Friday night workshop and Saturday conference session, you are eligible for one night of free lodging at the conference hotel.
If you work for an ODOT-approved provider and live at least 150 miles from the conference location, you are eligible for a $30 travel stipend to apply toward travel expenses.
The distance between an attendee's residence and the conference location will be established via www.mapquest.com.
If your employer is paying your conference travel fees, they can apply for your $30 travel stipend. Individuals who are receiving employer reimbursement for travel expenses are not allowed to apply for a travel stipend. For all stipend applicants, Western Oregon University will contact employers to verify who is responsible for travel expenses.
Conference attendees wishing to receive free lodging or a $30 stipend must follow these steps:
The completed application must be received by WOU no later than 5pm on February 7, 2014. If your application for free lodging is approved, WOU will reserve your room. You do not need to make your own hotel reservations. You will receive a confirmation email that your room has been reserved.
In the event that you are unable to attend the conference, you must contact WOU by mail or email. If cancelation is sent via mail service, it must be postmarked no later than Wednesday, February 26. If the cancelation is sent via email, it must be sent to email@example.com by 5pm on Wednesday, March 5. Cancelations will NOT be accepted by phone. If you do not attend the conference and fail to cancel your hotel reservation by the above date, WOU will invoice you for the full lodging expense.
NOTE: For out-of-state attendees and non-ODOT approved instructors, funding for travel benefits is limited and will be allocated on a first-come, first-served basis. Submission of a Travel Benefit Application does not guarantee that you will receive free lodging and/or a travel stipend.
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