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Division of Extended Programs

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FREQUENTLY ASKED QUESTIONS

Refund Policies

Regular Academic Term credit courses (standard 10 - week session during Fall, Winter, and Spring terms): The following refund schedule is established starting from the day on which classes begin for the term.

Withdrawal Date	Refund
Before the close of the 5th calendar day after classes begin	100%
Before the close of the 12th calendar day after classes begin	75%
Before the close of the 19th calendar day after classes begin	50%
Before the close of the 26th calendar day after classes begin	25%
After the 26th day	No Refund

Notification of withdrawal or cancellation should be sent to the Division of Extended Programs or the Registrar's Office and must be in writing. Refunds are processed out of the Business Office. An appeals process is available for students who believe that their circumstances warrant exceptions to the published policy.

Regular Summer Credit Courses: Summer Session students receive a full refund for course load reduction if they submit their Add-Drop form and Fee Billl receipt to the Registrar's Office by the class meeting day listed below. No Refund is made for courses dropped after those dates. Note: Students receiving Federal Aid are refunded according to the Federal Finanacial Aid Guidlines.

Self-Sustaining Credit Courses: Students in self-sustaining programs receive a full refund for course load reduction if they notify the Division of Extended Programs in writing by the class meeting day listed below.  (Note:  Envelope postmark will determine actual date for drop purposes.)

No refund is made for courses dropped after those dates.

Students enrolled in courses recieve full refunds (100%) if courses are cancelled.

I.  Summer Session and Self-Sustaining Credit Courses:

Length of Course

Begins

Last day to register, add or drop without a late fee

Last day to withdraw and receive a refund

Refund

Last day to withdraw without grade responsibility

Less than 1 week As Scheduled Prior to 1st class 1st day of class 100% 1st day of class

1-week

As Scheduled

1st day of class

1st day of class

100%

1st day of class

2-weeks

As Scheduled

2nd day of class

2nd day of class

100%

2nd day of class

3-weeks

As Scheduled

3rd day of class

3rd day of class

100%

4th day of class

4-weeks

As Scheduled

3rd day of class

3rd day of class

100%

5th day of class

5-weeks

As Scheduled

4th day of class

4th day of class

100%

6th day of class

6-weeks

As Scheduled

4th day of class

4th day of class

100%

7th day of class

7 - 11 weeks

As Scheduled

2nd class week

1st class week

2nd class week

3rd class week

100%

90%

25%

3rd class week

12 - weeks
or more

As Scheduled

2nd class week

1st class week

2nd and 3rd class week

100%

90%

5th class week

II.  Non-Traditional/Short Term Credit Classes (Evenings, Weekends or Irregularly Scheduled Classes Meeting Over an Extended Period of Time):

Length of Course

Refund

Last Day to Withdraw and Receive a Refund

Meets 3 - 7 Times

100%

1st Class Meeting

III.  Non-Credit Self-Sustaining Courses Excluding Fitness:

Length of Course

Refund

Last Day to Withdraw and Receive a Refund

1 week

100%

1st class meeting

2 weeks

100%

1st class meeting

3 weeks

100%

1st class meeting

4 weeks

100%

1st class meeting

5 - 12 weeks

100%

5th class meeting

Credit Overlay:

No refunds are given for credit overlay course enrollments unless the course is canceled; then a full refund is automatically issued.

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Contact

Division of Extended Programs (DEP)   503.838.8483 V/TTY or 1.800.451.5767| or e-mail: extend@wou.edu | or fax: 503-838-8473