WOU: Format and timeline - Academic Excellence Showcase

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Suggested Session Formats

As a Session Chair, you have the opportunity to structure your session in a manner that best accommodates the students from your discipline.  Please consider employing one or more of the strategies below as you design your session.


In a Symposium, the total time devoted to a specific paper is generally 15-30 minutes including discussion time.  For each symposium, up to five minutes should be scheduled at the beginning for an introduction and between five and ten minutes at the end for a summary by the Session Chair.

Creative Arts:

Performing Arts

Students in theatre, dance, and music may present short performances. Care will be taken to schedule performances in rooms appropriate for successful presentation quality. Also, students of history and theory in these disciplines can present papers.

Visual Arts

Visual artists present an artist’s talk, which includes images of artwork (projected slides, projected digital images, or actual work) and discuss their approach, methods and content. This type of presentation usually takes place in 15-30 minutes. Also, students of Art History can present papers.

Poster Sessions

Poster Sessions are an alternative, interactive method of presenting papers.  Presenters post their papers and any other pertinent data on a bulletin board.  Attendees may then discuss the paper with the speaker and gain additional input from other attendees.  Poster sessions are typically held in a single large room for a several hour period where attendees can casually visit posters of interest and discuss their content with poster presenters.  Contact the WOU print shop (8-8440, printshop@wou.edu) for information about printing and production of posters.


A Tutorial is appropriate when there has been a rapid development in new technology, which requires an update to set the stage for one or more technical sessions on the subject.

Panel Discussions

Panels are useful for communicating views and experiences by a group of presenters who have worked on the same project / topic. One variation is to follow the presentation of papers by a panel discussion. The authors of the papers as well as other experts may participate on the panel.

2015 Timeline for Session Chairs

  • Informational Meetings for Session Chairs: (1) Thursday, March 5th, at 1pm in Todd 106, (2) Monday, March 9th, at 3pm in Todd 106, (3) Tuesday, March 10th, at 9am in Todd 106
  • Friday, April 10th: Academic Excellence Showcase Pre-Planning Worksheet due. This form can be found here: AES 2015 Pre-Planning Worksheet
  • Monday, May 4th: Academic Excellence Showcase Planning Documents due (includes session planning form and scheduling form, session organization form, and proposal to present forms. These forms can be found here: AES 2015 Planning Documents - Three Parts
  • Thursday, May 28th: Academic Excellence Showcase Event.

"Last Minute" Session Updates

Any program changes that occur after the Showcase Program Book is printed may be included in a Program Update that will be distributed at the meeting and on the Showcase Web Site.  No other Program Book will be printed.  Updates must be received no later than May 18th and must be submitted using the appropriate forms.

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