WOU: New Employee Resources

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Human Resources

New employee resources

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Welcome to employment with Western Oregon University. We look forward to working with you! Below you will find New Employee Paperwork, Benefits Information, and some helpful links as a New Employee at WOU. If you have questions please feel free to contact us!

Payroll paperwork

All new employees will need to fill out current payroll paperwork through the Office of Human Resources. The paperwork can be picked up in the Office of Human Resources (Admin 206) or printed from this page and returned to Admin 206. Important: All employees must bring valid identification to the Office of Human Resources with completed paperwork (some examples of valid identification include: passport or current drivers license and social security card). Please see the Form I-9 for a full list of acceptable Identification.


All paperwork must be filled out prior to an employee receiving e-mail and computer access. New employees must fill out paperwork prior to being paid. If a degree was required for the position, an "official" copy of transcripts must be submitted to our office at the time of hire.

New benefit eligible employees

Employees scheduled to work more than 90 days at .50 FTE or more are eligible for Benefits. Newly benefit-eligible employees may now enroll for benefits online! Please see our New Employee Benefits Information Page for detailed information about enrolling online or to print paper forms.

Need assistance using the member module to enroll for benefits? Try our guide to enrolling online.

Faculty/Staff ID cards

Photos for ID Cards for faculty and staff are taken in the Office of Human Resources. ID card photos will be taken at the time the Payroll Paperwork is returned to our office.

New employee orientation

All New Staff working above half-time are required to attend New Employee Orientation in the Human Resources conference room (AD206). New employees will receive an invitation to New Employee Orientation through campus mail. For more information and resources please see our New Employee Orientation page.


Payroll Paperwork (all forms must be completed)
W-4 Form
New Employee Information Sheet
I-9 Form
Statistical Information Sheet

Check Disposition Form

(Please attach a voided check if you elect for Direct Deposit)

Wolf Web
Payment Plan - Select the payment plan form that fits your position from the list below.

Payment Plans
Hourly Faculty and Professionals
12-Month Faculty and Professionals
9-Month Faculty and Professionals
Non Tenure-Track Faculty

Full-Time Classified

Part-Time Classified
Conditions of Temporary Employment
Temporary Payment Plan
Graduate Teaching Assistant

Other Helpful Forms & Links
Campus Map
Moving Expenses Information
Relocation Reimbursment Form
E-mail & Computer Access Password Setup

Wolf Web

New Employee Benefits
A-Z Reference Guide

Contact us:
Please visit us in our office or feel free to contact us via phone or e-mail for assistance.

Kayla Fordham

Office Coordinator



Heather Mercer

Benefits Manager



Bill Sexton

Employee Relations, Training, & Classification Manager



LouAnn Vickers

Recruitment, Recordkeeping, & Processing Manager

503.838.8552 vickersl@wou.edu


Office of Human Resources 503-838-8490 | or e-mail: hr@wou.edu

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