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Policies & Procedures

TCC Policies & Procedures

general
academic & student affairs
administrative
financial
information systems
workforce development

OVERVIEW

The purpose of this TCC Policy and Procedures website is to ensure that the college community has ready access to well-articulated and understandable college policies and procedures. Policies and procedures that are easy to find, read and understand will help the college accomplish its mission, maintain accountability, provide employees and students with clear and concise guidelines, and clarify how the college conducts business.

To ensure ready access to college policies and procedures, this website will contain the most current approved version of all college policies with their associated procedures and forms. The documents on the TCC Policies and Procedures website will constitute the only official college-wide policies for Tidewater Community College.

To maintain an organized system of change control and to ensure consistency throughout the college, individual departmental web sites may not contain separate copies or versions of TCC policies or their associated procedures. Instead, departmental web sites that reference TCC policies and procedures must use hyperlinks to the documents on the official TCC Policies and Procedures website. This does not preclude departments from maintaining internal departmental policies and procedures on their websites, provided the internal departmental policies and procedures are not identified as and do not conflict with official college policies and procedures.

1000: General College Policies

Policies of a general nature affecting faculty, staff, and students.

No.
Title
Revision
Effective
1100:
General Policies
1100 Development and Maintenance of Policies and Procedures
0
02/12/2009
1101 Weapons
3
07/25/2013
1102 Large-Scale Notifications and Distribution of Information
0
03/03/2003
1103 Alcohol and Other Drugs
0
04/09/2009
1104 Privacy
0
06/04/2010
1105 Code of Ethics
0
09/09/2010
1106 Expressive Activity
0
05/05/2014
1107 Smoking and Tobacco Use
0
08/14/2014
1200:
Equity
1200 Equal Opportunity and Nondiscrimination
1
02/13/2014
1300:
Safety & Security
1301 Campus and Workplace Violence Prevention
0
06/15/2010
1302 College Identification Cards
0
02/13/2012
1303 Campus Security Authorities
0
07/25/2013
1400:
Emergency Preparedness
1400 Emergency Response and Management
1
10/15/2003
1401 Inclement Weather/Emergent Hazardous Conditions
1
09/05/2013
1500:
Employee Handbooks
general
academic & student affairs
administrative
financial
information systems
workforce development
top

2000: Academic & Student Affairs Policies

Policies governing development, delivery, and administration of academic and student services programs.

No. Title Revision
Effective
2100:
Academic Affairs  
2101 Reimbursement for Dual Enrollment Courses
0
10/15/2007
2103 Credit Course Requisites
1
10/31/2013
2104 Substantive Change
1
02/28/2013
2106 Disposition of Classes for Emergency Shutdown of the College
0
07/14/2011
2107 Use of Cadavers for Instructional Purposes
0
08/25/2011
2108 Use of Open Educational Resources
2
08/25/2014
2109 Advanced Standing
0
10/17/2013
2200:
Student Affairs  
2201 Student Payment of Tuition and Fees
0
10/09/2008
2202 Use of the Student Electronic Mail System for Large-Scale Notifications and Distribution of Information
0
09/04/2007
2203 Refusal or Revocation of Admission
0
03/22/2012
2204 Transcript Request Processing
0
03/22/2012
2205 Student Travel
0
06/28/2012
2206 Refunds, Credits, and Reinstatement as a Result of Military Service
0
09/13/2012
2207 Domicile and In-State Tuition Determinations and Appeals
1
02/27/2014
2208 Admissions
0
05/06/2014
2300:
Educational Technology  
2400:
Grants & Sponsored Programs  
general
academic & student affairs
administrative
financial
information systems
workforce development
top

3000: Administrative Services Policies

Policies that pertain to people who are employed by the college in any capacity; management and use of TCC's physical facilities and capital assets; and relationships with organizations and entities external to the college.

No. Title
Revision
Effective
3100:
Personnel
3101 Alternative Work Arrangements
0
10/23/2008
3102 College Operations During the December Holiday Break
9
07/25/2014
3103 Professor Emeritus Appointments of Teaching Faculty
3
09/09/2010
3104 Emeritus Appointments of Administrative and Professional Faculty
2
09/09/2010
3105 Emeritus Appointments of Classified Staff
1
09/09/2010
3106 Reference and Background Checks
0
06/18/2007
3107 Civic Involvement and Engagement
0
02/05/2002
3108 Faculty Promotion
0
06/04/2007
3109 Voluntary Intercampus Transfer of Teaching Faculty
0
04/11/2002
3110 Return to Work
0
08/07/2006
3111 Reporting Child Abuse or Neglect
0
10/03/2013
3112 Part-Time Employee Workloads
1
07/23/2014
3200:
Facilities
3201 Naming of College Facilities
0
10/08/2008
3202 Energy Conservation
0
12/23/2009
3203 Water Conservation
0
05/19/2010
3300:
Marketing & Creative Services
3301 Social Media
0
02/28/2012
3302 Visual Identity Standards
0
04/11/2013
general
academic & student affairs
administrative
financial
information systems
workforce development
top

4000: Financial Policies

Policies governing fiscal operations of the college—budgeting, accounting, purchasing, contracting, fixed asset administration, sponsored program administration, student financial aid, student accounting, billing and collections, cashiering and banking, payroll, investing, financial reporting, and auxiliary services.

No. Title Revision
Effective
4100:
Financial Management and Controls  
4101 Debt Capacity
0
07/08/2004
4200:
Revenue, Tuition and Fees  
4201 Tuition, Fees, and Other Receipts
1
12/05/2011
4202 Revenue Refunds
2
12/05/2011
4203 Receivables and Collections
0
01/20/2011
4205 Investment of Local Funds
3
09/11/2012
4300:
Procurement and Payment for Goods and Services  
4300 Public Procurement 1 08/08/2013
4301 Public Procurement - Conservation & Efficiency 0 08/30/2010
4302 Small Purchase Charge Card
0 07/11/2011
4303 Asset Control and Management
0 07/11/2011
4304 Payment for Goods and Services
0 06/28/2012
4305 Travel
2 08/30/2010
4306 Vehicle Fuel Credit Card
0
11/24/2008
4400:
Financial Management of Grants and Sponsored Programs  
4500:
Payroll Services  
4501 Direct Deposit and Payline
1
08/06/2004
4600:
Auxiliary Services  
4601 StormCard Auxiliary Services Functions
1
08/15/2012
4602 On-Campus Child Care Services
1
6/20/2014
4606 Hampton Roads Transit (HRT) Passes
2
07/11/2013
4700:
Financial Information Systems  
general
academic & student affairs
administrative
financial
information systems
workforce development
top

5000: Information Systems policies

Policies governing the management, use, and security of the college's information technology and knowledge assets.

No. Title
Revision
Effective
5100:
Information Technology Resources
5101 Wireless Communication Devices and Stipends
0
02/03/2011
5102 Information Technology Project Management
1
02/28/2012
5103 Print Management
0
02/13/2012
5200:
Information Technology Security
5200 Information Technology Security Program
1
02/28/2012
5201 Access to Information Systems Containing Sensitive Data
1
02/14/2012
5300:
Learning Resources
5301 Use of Library Materials
1
03/22/2012
5302 Use of Libraries
1
01/16/2013
general
academic & student affairs
administrative
financial
information systems
workforce development
top

6000: Workforce Development policies

Policies governing services that TCC provides to the region's employers, including military and other government entities, and the college's non-credit educational offerings and programs.

No. Title Revision Effective
6100:
Open Enrollment    
6200:
Customized Training    
6300:
Special Projects    
general
academic & student affairs
administrative
financial
information systems
workforce development
top

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Last revision: September 02, 2014
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