Robin L. Fisher
Phyllis M. Bibb
Undergraduate/Hourly Wage Administrator
Clara T. Fortune
Joan E. Wicks
Graduate Financial Aid Administrator
Student Office Assistant & Web Manager
351 McCormick Road
Room A 205 Thornton Hall
P.O. Box 400252
University of Virginia
Charlottesville, VA 22904-4252
This site provides information as it relates to U.Va. / Federal and State policy and procedure, as well as instructions pertaining to the Central SEAS policy and procedure.
It is designed to be helpful to SEAS faculty, staff, students, and hiring officials. It details the qualifications and/or defines the different types of job categories. Most of the essential payroll / personnel forms may be found on this site, as well as the hourly wage timesheet and all other relevant information regarding hiring procedures and schedules.
For questions or comments about the site, please e-mail the web manager.
As of pay period ending 1/10/2016, the deadline for employee entry is an absolute by midnight of the end of the pay period. It is HIGHLY encouraged to complete and submit your time entry sheet on the last day that one is working within that pay period.
Update: Late timesheets cause late payments, which violate U.S. labor laws. The volume of late/retroactive payments is becoming very costly to the University as a whole. Effective July 27, 2015, late payments will be calculated per total hours x pay rate into one payment. This lump sum payment may adversely affect the net received - please be advised.
Effective November 11, 2014, our male wage paid students and/or temp workers (male) will complete their Selective Service through the Self-Service System. As completing the Direct Deposit is mandatory, the W-4 is optional, the Selective Service will place the person in a holding status until the action is completed.
Effective July 23rd, please start using the ELECTRONIC Selective service forms. It is found on our Hourly Wage Web page. (Selective Service Compliance Form - required for males only) Those that send the starter package information to the student in an e-mail, add this. They may now complete this SSF by the use of having access to NETBADGE. Some “males”, as it is only for that gender, may have difficulty accessing it if their computing i.d. has not yet been established. It otherwise does not go through Oracle.
Audit required process, effective immediately, 10/16/2013. Staff and Wage employees and their supervisors are to complete the process of “Off Boarding” when exiting a position. Links will be found under the “Staff Forms” web page, as well in the Temporary and University Staff Hourly Wage web page.
Open the original version of this page.