:: Purchasing Links    

Bidding for City Business

• Add Me to Bidder's List
• Bid Results
• Current Bid Opportunities
• Search for Bid Opportunities

Doing Business With the City

• Selling to the City From a Supplier's Perspective
• Suppliers Application
• Procurement & Contract Specialists
• Publications & Resources for "Notice Inviting Bids"

How We Do Business

• Purchasing Code of Ethics
• Purchase Order Terms & Conditions

::  How To Do Business With the City of Riverside    

The City of Riverside welcomes your interest in doing business with us. The City processes nearly $75 million ($25 million in goods and services and $50 million in Public Works projects) in orders and contracts annually.  The City operates under a centralized purchasing division established by our City Charter, and is staffed with professional Procurement & Contract Specialists who are assigned specific commodities to purchase.  To do business with the City, these are a few things you need to know.

What We Buy    
Everything that is required to keep the City operating on a daily basis, from office supplies to equipment, computers and vehicles.  Services that we utilized, but not limited to, include janitorial services, security services, landscape maintenance, printing, temporary staff services, air travel services, and courier services.  Public projects (construction) vary from street repairs to construction of buildings.    

How We Buy    
Our objective is to purchase the required goods and services in a timely manner to meet City department's needs at a fair and reasonable price utilizing an open competitive bidding process.    

Policies & Procedures    
The City makes its purchases under the authority granted in the City Charter. Competitive bidding is the primary method for obtaining solicitations.  Competitive bids are not subject to negotiations. Awards are made to the lowest responsive and responsible bidders meeting City specifications. Remember, only the Purchasing Division is authorized to commit the City for the purchase of goods and services. No payment will be made for any goods delivered or services provided without a purchase order number or contract.    

Methods of Procurement    
Purchases are made utilizing techniques such as telephone quotations for items of small value (under $2,500), or where time limitations, sole source or emergency conditions prevail.  Written informal quotations are used for items of greater value ($2,500 or more), but not exceeding $25,000 where a competitive market exists. Formal bid procedures are used when the procurement is estimated to exceed $25,000 for goods and services and $50,000 for public works projects (construction). Bids submitted to the City are public information, therefore, you may attend the public bid openings, you may call us for bid results the following day, or you may access the City's website for bid results.  This will allow you to see how you compared against your competitors.    

Selecting Sources of Supply    
The City establishes no preferential list of sources. We buy from both large and small suppliers. The orders are awarded on the basis of the best price meeting City requirements. The City has adopted a local 5% price bid preference for those bidders located within the city limits. Therefore, a 5% price preference may be applied to the total bid price during evaluation of the bid response.    

Bidder's List    
The Purchasing Division Procurement & Contract Specialists Maintain a "Bidder's List" for all classes of commodities and services which are regularly purchased and needed by City departments.  The Bidder's List is compiled of vendors who have expressed interest in being contacted when the City needs such items.  These lists are researched by the Procurement & Contract Specialist prior to soliciting bids. By being on our list, a vendor has a greater assurance of being notified of such needs.    

How Do I Get on the Bidder's List?    
Complete the City's Supplier's Application form and forward or deliver it to the address on the form. This form will tell us about your company and enable us to place you on our Bidder's List.  It is best if you or your sales representative bring the completed form to our Purchasing Division at City Hall.   The purchasing receptionist will direct you to the Procurement & Contract Specialist that would handle the commodity that you sell. Bring with you any other information that you may want the City to know about your company (product line card or catalog). The Procurement & Contract Specialist will interview you in order to get a better understanding of your company's procedures.  You will also get a chance to meet the Procurement & Contract Specialist in person to help develop a business relationship and have a name to do your follow-up calls with.    

Hours for Sales Representatives    
The City welcomes vendor visits in our Purchasing Division. Our vendor visiting hours are
8:30 a.m. to 11:30 a.m. and 1:00 p.m. to 4:00 p.m. Monday through Thursday.
No Friday calls please, unless you have made prior arrangements with the Procurement & Contract Specialist.    

We actively encourage participation from all businesses, large and small as it is our policy that everyone who comes to sell to the City be given every opportunity to do so if the need arises. We place high value on friendly, personal contact with our suppliers and potential suppliers. It is our hope that a visit to our purchasing office will be both informative and mutually beneficial.