UF Purchasing

Purchasing Directives and Procedures

Purchasing requirements apply to all purchases of commodities and services whether funded by state appropriation, grants or auxiliaries.

The index below will assist you in locating the information you are seeking from the complete Directives and Procedures. Simply click on the Section number to the right of the appropriate topic.

Please feel free to email Purchasing should you need further clarification.

Topic

Section

Aircraft, Vehicles and Watercraft

13.L

Amount Only for Goods

12.F

Authority to Sign Contracts

1.E / 4.A

Award Contracts for Commodities

UF Regulations

Bid Level

UF Regulations

Bonds

UF Regulations

Canvass Sources

UF Regulations

Carpet

13.I

Chairs, Sofas

13.J.3

Change Order Request

12.G

Code of Ethics

UF Regulations

Competitive Solicitations Required

UF Regulations

Confirming Purchase Order

9.D

Conflict of Interest

UF Regulations

Construction/Alterations

15

Contracts

UF Regulations

Contractual Service

13.G

Controlled Substances

13.N

Cooperative Purchasing

UF Regulations

Definitions, Purchasing Terms

UF Regulations

Emergency Purchases

UF Regulations

Entertainment

13.B / 9.C

Equipment Trial or Loan

13.A

Evaluate and Approve Contracts

UF Regulations

Exemptions from Competitive Solicitations

UF Regulations

Food Products

13.B / 9.C

Furniture, Office

13.J

Gratuities

UF Regulations

Greening/Sustainability

16

Hazardous Materials and Equipment

13.P

Information Technology Resources

13.D

Invitation to Bid

UF Regulations

Invitation to Negotiate

UF Regulations

Lease of Equipment

14.A

Lease of Real Property, Office, Storage Units

UF Regulations

Lease of Space, Non-state Owned

UF Regulations

Live Animals

13.O

Lost or Damaged Shipments

12.I

Maintenance or Service Agreements

13.F

Monetary Levels and Limits

8

Motor Vehicles

13.L

Negotiated Annual Price Agreements

UF Regulations

Office Furniture

13.J

Personal Purchases

9.A

Personal Use Items

9.C

Plan and Coordinate Purchases

UF Regulations

Printing

13.C

Public Entity Crime

UF Regulations

Purchase Order

12.E

Purchases of Commodities or Contractual Services

UF Regulations

Purchasing Services Responsibilities

3

Quote Levels

8

Radioactive Materials

13.M

Receipt of Unsolicited Goods

12.J

Reject or Cancel Solicitations

UF Regulations

Remove Contractor

UF Regulations

Request for Proposal

UF Regulations

Requisition to Purchase

2

Right of Refusal

12.K

Room Rental

13.B

Software

13.D

Sole Source Procurement

UF Regulations

Splitting of Order

9.B

Storage Unit Leases

14.B

Sustainability/Greening

16

Trade-in of UF Owned Equipment

13.K

Vendors Excluded from Competition

UF Regulations

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