Business and Financial Policies and Procedures

Policies and Procedures

This online manual contains the official policies and procedures to follow when conducting University business and financial activities. What's New Link opens PDF file


1: Business and Financial Administration
Business forms, establish facilities outside Illinois, record retention, report tuition and fee waivers   12: Property Accounting - Redesigned
Biennial inventory, disposals, loans and transfers, non-cash additions, property labels, real estate leases
2: Approval of Documents
Contracts and leases, Contract Approval/Routing form, financial document approval, signature authorization   13: Accounting - Redesigned
FOAPAL code maintenance, fund transfers, general encumbrances, internal sales, internal transactions (journal vouchers), non-monetary exchanges
3: Budget - Redesigned
Budget adjustments, disposition of year-end balances, state and institutional funds, transfer gift fund   14: Investments, Banking, and Internal Loans - Redesigned
Farm properties, internal loans, investment income distribution, investment strategies, foreign bank accounts
4: Payroll - Redesigned
Deductions, overpayments, pay adjustments, report tips, taxable fringe benefit payments, separation payout   15: Travel - Redesigned
Advances, T-Card, per diem, University and personal vehicles, international travel, travel arrangements
5: Receivables - Redesigned
Student charges, non-student charges, delinquent accounts, student deposits, study abroad, Banner AR   16: Grants and Research Contracts
Cost transfers, equipment, OMB Circular A-21, supplies, technical testing agreements, unallowable costs
6: Insurance - Redesigned
Bus charters, minimum insurance for vendors, proof of liability insurance, report a claim, verify insurance   17: Consultants and Independent Contractors
Capital professional services, professional and artistic services, independent contractors
7: Purchasing
Cash purchases, emergency purchases, P–cards, professional and artistic services, purchase orders   18: Taxes
Foreign nationals, fringe benefits, human subject payments, sales tax, University sales tax-exemption letter
8: Payments and Reimbursements - Redesigned
Business meals, foreign checks, honoraria, mobile communications stipends/purchase, payments to students, program advances, reimbursements   19: Business Systems Access and Security - Redesigned
Unit head responsibilities for data control, request access to business information, identity theft, Red Flags Rule
9: Auditing, Internal Control, and Employee Ethics
Audits, FCIAA Questionnaire, gifts to employees, internal control, use of University assets and telephones   20: ID Cards, UINs, and Data Services - Redesigned
Request i-card services, UINs, card swipes, key fobs, access tokens
10: Cash Handling - Redesigned
Petty cash funds, change funds, cash handling, returned checks   21: Merchant Cards - Redesigned
Setting up to accept credit/debit cards, PCI standards, unit responsibilities
11: Gifts and Endowments
Endowments, expenditure of gift funds, manage donations, process gifts, quasi-endowments, sponsorship gifts   22:

Self-Supporting/Revenue Generating Activities - Redesigned
Inventory and valuation, reporting sales tax and unrelated business income, Year-End Fact sheet, study abroad, revenue generating agreements

Non-OBFS Policies
Board of Trustees, Urbana Campus Administrative Manual, Information Technology, NESSIE, Capital Programs, University Office of Capital Programs and Real Estate Services
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