Group Study Room Reservations and Policy

• To reserve a room, contact the Service Desk at 434-924-5444.
• Room Sizes and Formats
• Reservation Policies and Procedures
• Restrictions and Exemptions
• Map of First Floor Study Rooms
• Study Rooms Specifications
• Bioconnector Collaboration Environment Reservations Policy

Map of First Floor Study Rooms

The Health Sciences Library has 13 group study rooms for formal classes, small conferences, and meetings. When not reserved by groups, these rooms are available to individuals. A reservation system is in place to balance the need for group facilities with that of regular study spaces.

Room Sizes and Formats

The Library group study rooms can accommodate up to 10-15 individuals and larger rooms that accommodate up to 30 (suitable for classes). To reserve the Library's larger computer classrooms, please see the Computer Classroom Policy. All study rooms have network connections, LCD projectors, and white boards. Check below for details about specific configurations.

Individuals are responsible for the operation of the room equipment. Please make an appointment with a TEC Team member to learn basic equipment operation, if needed. Library staff will not be available to operate equipment. top

Reservation Policies and Procedures

Faculty, staff, and students affiliated with the University of Virginia Health System may reserve group study rooms. Rooms that are not reserved are available to anyone on a first-come, first-serve basis.

Make group study room reservations at the Service Desk or by calling 434-924-5444.

Specific room assignments may be determined by the size of the requesting group. While particular room preferences may be considered, the Library staff makes final room assignment decisions. top

Reserving Rooms for Individuals or Groups

• A minimum group of 2 individuals is required to reserve a room.
• Groups may reserve rooms for a maximum of 3 hours per day.
• Rooms not used within 20 minutes of the scheduled reservation start-time are considered vacant and will be available to others on a first-come, first-serve basis.

Reserving Rooms for Formal Classes

• Rooms may be reserved for academic classes by Health Sciences faculty (or designee).
• Rooms may also be reserved for a variety of Health System program needs up to three months in advance.
• Rooms not used within 20 minutes of the scheduled start of a class are considered vacant and will be available to others on a first- come, first-serve basis. top

Restrictions and Exemptions

• Meeting attendees may bring items for personal consumption (e.g., drinks, snacks) but formal, catered events are NOT permitted. Please see the Food and Drink Policy for details.
• While these rooms are designed for collaborative groups, there is still a need to maintain a suitably quiet environment for individual Library patrons to study.
• Policy exemption or modification requests will be referred to the Service Desk Supervisor, the Associate Director for Collections and Library Services, or the Director for consideration. top

Map of First Floor Study Rooms

Study Room Specifications

Room No.	Maximum Capacity	Configuration/Equipment	Notes
1226	15	Seating for 10 at large rectangular table; Windows XP computer; ceiling-mounted LCD projector with audio, drop-down projection screen and VGA/audio connection for laptop; wired and wireless ethernet; VHS/DVD player; white board and markers
1324	16	Seating for 10 at rectangular tables; Windows XP computer; ceiling-mounted LCD projector with audio, drop-down projection screen; wired and wireless ethernet; VHS/DVD player; light box; white board and markers
1326	15	Seating for 10 at rectangular tables; Windows XP computer; ceiling-mounted LCD projector with audio, drop-down projection screen and VGA/audio connection for laptop; wired and wireless ethernet; VHS/DVD player; light box; white board and markers	Can be combined with 1328 to hold up to 30 people
1328	17	Seating for 10 at rectangular tables; Windows XP computer; ceiling-mounted LCD projector with audio, drop-down projection screen; wired and wireless ethernet; VHS/DVD player; light box; white board and markers	Can be combined with 1326 to hold up to 30 people
1329	18	Seating for 10 at rectangular tables; Windows XP computer; ceiling-mounted LCD projector with audio, drop-down projection screen and VGA/audio connection for laptop; wired and wireless ethernet; VHS/DVD player; light box; white board and markers
1330	17	Seating for 10 at rectangular tables; Windows XP computer; ceiling-mounted LCD projector with audio, drop-down projection screen; wired and wireless ethernet; VHS/DVD player; light box; white board and markers
1331	17	Seating for 17 at rectangular tables; Windows XP computer; ceiling-mounted LCD projector with audio, drop-down projection screen and VGA/audio connection for laptop; wired and wireless ethernet; VHS/DVD player; light box; white board and markers	Can be combined with 1333 to hold up to 30 people
1332	17	Seating for 10 at rectangular tables; Windows XP computer; ceiling-mounted LCD projector with audio, drop-down projection screen; wired and wireless ethernet; VHS/DVD player; light box; white board and markers
1333	21	Seating for 17 at rectangular tables; Windows XP computer; ceiling-mounted LCD projector with audio, drop-down projection screen and VGA/audio connection for laptop; wired and wireless ethernet; VHS/DVD player; light box; white board and markers	Can be combined with 1331 to hold up to 30 people
1334	15	Seating for 10 at rectangular tables; Windows XP computer; ceiling-mounted LCD projector with audio, drop-down projection screen; wired and wireless ethernet; VHS/DVD player; light box; white board and markers
1335	22	Seating for 22 at rectangular tables; Windows XP computer; ceiling-mounted LCD projector with audio, drop-down projection screen and VGA/audio connection for laptop; wired and wireless ethernet; VHS/DVD player; light box; white board and markers	Can be combined with 1337 to hold up to 35 people
1336	16	Seating for 10 at rectangular tables; Windows XP computer; ceiling-mounted LCD projector with audio, drop-down projection screen; wired and wireless ethernet; VHS/DVD player; light box; white board and markers
1337	23	Seating for 22 at rectangular tables; Windows XP computer; ceiling-mounted LCD projector with audio, drop-down projection screen and VGA/audio connection for laptop; wired and wireless ethernet; VHS/DVD player; light box; white board and markers	Can be combined with 1335 to hold up to 35 people