Employee Self-Service (SSTL)
Employee Self-Service allows employees to access information associated with their employment at the University of Virginia. Employees can update their address, change bank accounts for direct deposit, update federal tax withholding (W-4 form), record timesheet information, and sign up for Professional Development courses. In addition, employees can view payslips for every payday and annual W-2 forms. Finally, employees can view information associated with their position at the University, like salary, job title, and supervisor.
What is SSTL (Self-Service Time and Leave)?
Self-Service Time and Leave is the University’s on-line time and leave tracking system. All staff and student workers use Self-Service Time & Leave (SSTL) to record their time and leave through Employee Self-Service.(There are a few exceptions: some departments are continuing to use time capture systems, such as Facilities’ Web Daily time system.) SSTL replaced paper timesheets on Sept. 14, 2009.
The system is accessed through the Integrated System’s Employee Self-Service function. You may also use Self-Service for things like viewing your payslip, changing your address, or printing your W-2s.
There are online simulations available for employees and managers. For basic navigation questions related to online time and leave and/or access to the Integrated System (password resets), please contact 924-HELP and select option 2. Agents are available 24 hours a day, 7 days a week to assist you.
Who uses SSTL?
Any employee who currently is required to report hours worked and/or leave taken, including Classified Staff, University Staff, Research Assistants, wage, and student workers uses SSTL. Faculty (both Teaching & Research and Administrative & Professional) and Research Associates do not use the system to track their own time, but need to use it to approve leave if they supervise staff.
How does the System Work?
Staff log in to the Integrated System Employee Self-Service responsibility to see an on-line version of a standard time sheet.
If you are: * Non-exempt Staff (eligible for overtime), you record hours worked and leave taken.
Exempt Staff (not eligible for overtime), you only record leave taken.
Professional Research Assistant, you only record leave taken.
Wage or Temp, including Students, you record hours worked.
Managers approve time on-line rather than sign a paper time sheet. Everyone who is designated as a manager or supervisor in the Integrated System has been given access to Manager Self-Service (link requires Internet Explorer 5.5 or higher) through the Integrated System as of April 1, 2009, or upon becoming a supervisor. This tool allows managers to see employment information for all their direct reports, all in one place. Managers can use the Integrated System to approve time, or they can approve directly from an email notifying them that a staff member has submitted a timecard for review.
Timecards will go to whoever is identified as the manager in the Integrated System. It is recommended that departments continue to update the accuracy of their assignments, inactivating assignments and correcting managers.
There are four ways to enter time in the new system:
- By the employee through UVA Employee Self-Service;
- By the manager through UVA Manager Self-Service;
- By a timekeeper through a new timekeeper form;
- From an upload through an interface—for instance, an upload from a time clock.
While all these options for entering time are available, we encourage staff to use the Employee Self-Service option.
As a result of the change to an automated time and attendance system, the University is on a bi-weekly payroll. This means that all staff are paid every other Friday, instead of semi-monthly or semi-monthly paid monthly. A bi-weekly payroll results in 26 checks per year instead of 24 or 12.
What if employees don’t have access to a computer?
If you are expected to track your own time, schools and units must make a computer available to you during business hours. In addition, University Human Resources offers computer basics classes to help you learn how to use a computer and navigate to the Integrated System’s UVA Employee Self-Service responsibility.
Certain schools and units continue to use their time clocks or their timekeepers to track time; talk to the Human Resources professionals in your area to find out which method you use to track your time.
Email AskHR@virginia.edu or call (434) 982-0123..