Institutional Standards and Administrative Policies

In this section, you will find information on the following:

  • Amnesty Policy (a.k.a. the Good Samaritan Policy)
  • Sponsorship, Donations, Gifts-in-kind and its Affiliated Advertisement
  • Liability
  • Disability Services, Diversity, Religious Accommodations, Sexual Harassment, and Amorous Relationships
  • Alcohol and other substance abuse
  • Facilities Usage
  • On-campus Dance Policy
  • Sexual Assault Victims Rights
  • Social Functions
  • Tailgating
  • Lighted Tobacco Use
  • Information Technology Policies

Amnesty Policy (Good Samaritan Policy)

Introduction
The purpose of the Georgia College Alcohol and Other Drugs Amnesty Policy is to prevent students from being reluctant to seek assistance for themselves or someone else for fear of facing campus judicial action. It is an attempt to remove barriers that prevent students from seeking the medical attention that they need.

The policy does not necessarily grant amnesty for criminal, civil, or legal consequences for violations of Federal, State, or Local laws.  Georgia College Public Safety Officers are sworn police officers with full arrest authority, and they have the autonomy to use that authority as circumstances dictate according to their professional experience.  In general, unlike police from many other settings, Georgia College Public Safety officers attempt to balance a concern for student educational outcomes with their powers of arrest.  In circumstances in which they choose to arrest students rather than refer them to the Student Judicial Board on campus, their decision is typically a result of evidence of gross irresponsibility on the part of the student, the presence of an apparent safety risk, or complications due to the student's non-compliance or belligerence.

Philosophy
The health and safety of members of the Georgia College community is a primary concern. Students need to seek immediate medical attention for themselves or others when someone's health and/or safety is at risk (examples include: alcohol poisoning, unconsciousness, sexual assault or physical assault).  Students may be reluctant to seek assistance for themselves or someone else for fear of facing action from the Office of Student Affairs.  Georgia College seeks to remove barriers that prevent students from seeking the medical attention they need.

Policy
Note: This Policy only provides amnesty from violations of the Georgia College Code of Conduct. It does not necessarily grant amnesty for criminal, civil, or legal consequences for violations of Federal, State, or Local law.

Students who seek emergency medical attention for themselves related to consumption of drugs or alcohol will not be charged with violations of the Georgia College Code of Conduct related to that consumption, provided that the student subsequently completes a screening from University Counseling Services and any recommended treatment within a reasonable time frame to be determined by the Office of Student Affairs.  Failure to complete this screening/treatment may result in charges being filed with the Office of Student Affairs.

Students who seek emergency medical attention for someone else will not be charged with violations of the Georgia College Code of Conduct related to consumption of alcohol or drugs, or intoxication, provided that the student subsequently completes a screening from University Counseling Services and any recommended treatment within a reasonable time frame to be determined by the Office of Student Affairs.  "Georgia College Public Safety officers will weigh heavily a student's cooperation and genuinely positive intent in determining whether a substance abuse situation allows them to provide the student amnesty from arrest."

Student Organizations are required to seek immediate medical assistance for their members or guests when any potential health risk is observed, including medical emergencies related to the use of alcohol and/or drugs. A Student Organization that seeks immediate assistance from appropriate sources will not be charged with violations of the Georgia College Code of Conduct related to providing alcohol, providing that the organization completes any educational programming required by the Office of Student Affairs and the Office of Campus Life. However, the organization can and will be held accountable for any other violations of the Code of Conduct related to the incident (e.g. endangering the health or safety of others, covered smoke detectors, etc.). Student Organizations that fail to seek immediate medical assistance for members or guests in need of attention will likely be charged with violations of the Code of Conduct and face dissolution or termination as the outcome of such charges. It is imperative that student organizations seek medical assistance for their members or guests in an emergency situation.

This Policy applies only to those students or organizations who seek emergency medical assistance in connection with an alcohol or drug-related medical emergency and does not apply to individuals experiencing an alcohol or drug-related medical emergency who are found by University employees (i.e. University Police, Faculty, administrative staff, residence hall staff).

The Georgia College Amnesty Policy is not intended to shield or protect those students or organizations that repeatedly violate the Code of Conduct. In cases where repeated violations of the Georgia College Code of Conduct occur, the University reserves the right to take judicial action on a case by case basis regardless of the manner in which the incident was reported. Additionally, the University reserves the right to adjudicate any case in which the violations are egregious.

Additionally, the Georgia College Amnesty Policy allows for assistance in cases of sexual misconduct. If you believe you have been involved in an incident of sexual misconduct, you have the right to pursue action through the University judicial system and/or the appropriate law enforcement authorities, and/or the courts. Georgia College further encourages anyone who has been involved in such an incident to pursue action through appropriate law enforcement authorities and/or the courts. The University wishes to encourage victims to report incidents of sexual misconduct and therefore reserves the right to waive disciplinary charges against victims for circumstances surrounding the incident. For example, a victim who had been an underage drinker would not typically face charges of violating alcohol policies.

Sexual Misconduct is any sexual act which violates the laws of the State of Georgia; and/or includes, but is not limited to: acts of rape (stranger and acquaintance or date rape) and other forms of coerced sexual activity, including unwanted touching, fondling or other forms of sexual conduct. Any sexual activity which is entered into without consent of both or all persons involved is a violation of this policy. A person may not avoid responsibility for a sexual activity because of impairment due to the influence of alcohol or other drugs. A person is deemed incapable of giving consent when that person is a minor under the age of 18 years, is mentally disabled, mentally incapacitated, physically helpless, under the influence of alcohol or drugs to the point of being unable to make a rational decision, unconscious or asleep.  A person always retains the right to revoke consent at any time during a sexual act.

The Office of Student Affairs reserves the right to contact any student to discuss an incident whether or not the Georgia College Amnesty Policy is in effect.

Georgia College Campus Resources for Assistance:
Campus Police - 478-445-4400
Office of Student Affairs - 478-445-5169
Office of Campus Life - 478-445-4027
Student Health Services - 478-445-5288
Counseling Services - 478-445-5331
Women's Resource Center - 478-445-8156
EMERGENCY - 911 or on campus 4400

Sponsorship Policy - A Policy on Sponsorship, Donations, Gifts-in-kind and its Affiliated Advertisement

Purpose:

This policy outlines sponsorships, donations, and gifts in kind for both events and organizations by outside individuals, companies, institutions, or organizations and the advertising rights associated with such financial and non-financial contributions for a specific Georgia College division, department, unit, or registered student organization.

Definitions:

  1. Sponsor and Sponsorships are individuals, companies, institutions, or organizations which provide financing for all or part of an event or organization which is organized or associated with a Georgia College division, department, unit, or registered student organization in exchange for limited advertising rights in exchange for the financial contribution. 
  2. Donor and Donations are individuals, companies, institutions, or organizations which provide financing for all or part of an event or organization which is organized or associated with a Georgia College division, department, unit, or registered student organization that are not permitted advertising rights in exchange for the financial contribution. 
  3. Gifts and Gifts-in-kind Donations are individuals, companies, institutions, or organizations which provide materials, services, or supplies, free of charge, for all or part of an event or organization which is organized or associated with a Georgia College division, department, unit, or registered student organization that are permitted limited advertising rights in exchange for the contribution. 
  4. Advertising rights are   rights granted to an individual, company, institution, or organization that permits limited advertisements and recognition as explained in the policy detail. 
  5. Georgia College Contracted Organizations are individuals, companies, institutions, or organizations that have a contractual agreement with Georgia College in some capacity. 

Exemptions:

The Department of Athletics, the Colonnade, WGUR, and GCTV shall be exempt from this policy.

Policy Detail:

  1. Prior to starting any solicitation of sponsorships, donations, or fundraising efforts, registered student organizations must contact the Department of Campus Life for initial approval. 
  2. Sponsorships and donations in the amount of $1,000 or more must adhere to the guidelines published by Georgia College’s Office of University Advancement. 
  3. Solicitation or acceptance of sponsorships from merchants or vendors in direct competition with services provided by Georgia College, its contracted vendors, or where addressed by contractual agreements, is prohibited (See Appendix I). 
  4. Solicitation or acceptance of donations from merchants or vendors in direct competition with services provided by Georgia College, its contracted vendors, or where addressed by contractual agreements, is permitted only upon authorization by Georgia College’s Office of University Advancement and Business and Finance. 
    1. If a donation is accepted by a Georgia College division, department, units, or registered student organization the donor is not permitted advertising rights. 
    2. Any Georgia College division, department, unit, or registered student organization may not seek or accept sponsorships from companies/vendors whose main focus of business is the manufacture, distribution, or sale of alcohol products. 
    3. Preference should be given to Georgia College contracted organizations when soliciting sponsorship or donation opportunities. 
    4. A list of Georgia College contracted organizations accessible through the Auxiliary Services will be maintained by Auxiliary Services and available on their website. http://www.gcsu.edu/businessandfinance/auxiliaryservices.htm (See Appendix II).  
    5. Refusal of a sponsorship or donation solicitation by a Georgia College contracted organizations does not permit the solicitation of merchants or vendors in direct competition with services provided by Georgia College, its contracted vendors, or where prohibited by contractual agreements  
    6. Adverting rights shall be limited to the following: 
      1. If appropriate for an event, and no breech of the GC Catering guidelines or other contractual relationship will occur, the sponsor shall be allowed one booth or table for the sole purpose of promoting its business.   
      2. Sponsors may not solicit Georgia College students to sign any contracts or collect information that may be used for later solicitation. 
      3. Promotional items from a sponsor must be available to all organization or event participants without requiring participation in any activities required by the sponsor. 
      4. Advertisements, of any kind, of a sponsored event or organization that include sponsors names or logos must be approved by the office of Auxiliary Services prior to posting. 
      5. GC Catering Guidelines must be referenced in order to ensure no breach in any contract. 

10.  It is not permitted for any Georgia College division, department, unit, or registered student organization to use an event for the sole purpose of advertising any sponsor. 

11.  If any Georgia College division, department, unit, or registered student organization deviates from this policy, disciplinary actions will be taken in accordance with the respective division.  

Appendix I

Georgia College Contracted Organizations

  1. Bookstores
  2. Apartment/Housing Complexes and Private Landlords
  3. Catering Services (Restaurants that do not provide catering services are permitted for solicitation and associated advertising)
  4. Television Services
  5. Soft Drink/Beverage Vendors
  6. Snack/Beverage Vending Companies
  7. Laundry Services

Appendix II

Georgia College Service/Retail Areas under Contractual Agreements

As of February 1, 2010, these include:

  1. Follett Higher Education Group/PawPrints Bookstores
  2. Sodexo Campus Services/Georgia College Dining Services
  • World of Wings
  • Chick-fil-A at Georgia College
  • Sandella’s Flat Bread
  • The Village Market
  • Books & Brew Starbucks Café
  • Blimpie at Georgia College
  • Einstein Bros. Bagels
  • The Ice Box
  • College Cable, Inc.
  • Coca-Cola
  • Canteen Vending Services
  • Mac-Gray Laundry Services
  • Arby’s
  • Asian Bistro
  • Barberito’s
  • Bruster’s Ice Cream
  • Chili’s Bar and Grill
  • Domino’s Pizza
  • International House of Pancakes (IHOP)
  • Judy’s Country Kitchen
  • Mellow Mushroom
  • Sonic Drive In
  • Zaxby’s
  • Glow Salon
  • CVS/pharmacy

For more information on this policy contact: 
Kyle Cullars
kyle.cullars@gcsu.edu
Maxwell Student Union, Suite 114
Campus Box 037
Milledgeville, GA 31061
Tel: 478-445-1976
Fax: 478-445-7310

Posting of Signs for Campus Organizations, Departments, Events 

All postings must be approved and stamped by the Department of Campus Life prior to its distribution on campus. Advertising which has not been approved will be removed and the individual(s) or organization(s) will be liable for disciplinary action.

The steps in receiving approval for signs or posters are as follows:

  • Construct sign or poster to the proper specifications.
  • Have the poster approved at the Department of Campus Life in the Student Activities Center.
  • Place the posters in approved areas only.
  • Clear posting privileges with each academic dean and department chairperson. 

Stipulations regarding the placement of posters and signs are as follows: 

  • All signs or posters used by approved student organizations shall be approved by the Department of Campus Life.
  • All signs or posters may be placed on bulletin boards located in specific areas on campus.
  • Signs or posters may be placed on the various bulletin boards on the first floor of Maxwell Student Union, the residence halls, and other buildings upon the specific approval of the building/area supervisor.
  • The food service office approves all signs or posters for the dining hall after initial approval by the Department of Campus Life.
  • Bulletin boards in academic areas should not be used unless approved by the academic dean or department chairperson.
  • No signs or posters are to be placed on glass doors or glass areas. No signs or posters are to be placed on walls. Specific permission is needed to put signs on any brick-walled building.
  • Signs or posters shall be placed on bulletin boards by thumb tacks; staples, tape or adhesives are not allowed.
  • Only approved student organizations can advertise on the Georgia College campus. Exceptions involving events of community interest shall be approved specifically by the director of auxiliary services.

Limitations on the size, content, and length of time posters may be displayed are as follows:

  • Signs or posters are not to exceed 22" by 28" (poster size) unless approved by the building manager.
  • Refreshments shall be used in place of words denoting alcoholic beverages on all organization social function signs.
  • No signs or posters encouraging the excessive use of alcohol will be approved. No obscene material will be allowed on signage.
  • All signs or posters may be advertised a maximum of ten days prior to an event.
  • Signs or posters must refer to a specific event.
  • Outdated signs or posters shall be removed by the advertising organization within 48 hours after an event. Any organization not adhering to this guideline may face advertising restrictions.
  • A maximum of 25 signs or posters will be approved for placement under this policy.

Facilities Usage

Liability

All Georgia College students are asked to sign a release and waiver of liability before participating in university sponsored activities where there are potential risks. Copies are available in the Department of Campus Life or the Office of Legal Affairs.

On-Campus Dance Policy

The following rules are policy for on-campus dances sponsored by student organizations at Georgia College.

  1. Dances with open admission are not an appropriate means for organizational fundraising. Because they have traditionally been used as such by Pan-Hellenic Council organizations and the Black Student Alliance, and because these dances have become traditional events at Georgia College, the department of campus life will cover the cost of two Public Safety officers for up to 10 such dances per semester, thereby reducing the need for these organizations to maximize attendance in order to cover expenses. These organizations may continue to charge a reasonable admission charge to defray the cost of the event. 
  2. The sponsoring organization must provide an adviser and students to work for the duration of the event. The number of students provided must be equal to the number of entrances to the room being used for the dance (accordingly, MSU Lounge requires one adviser and three students). Two of these people are to staff the admission table at the front door to check IDs, collect money, stamp hands, sign in guests, and prevent guests from walking down MSU hallways. The others are to be posted at the other entrances to the room, to prevent unauthorized entrance. 
  3. Dances are open only to Georgia College students and their invited guests. Current students of other colleges and alumni of a sponsoring Greek organization may also attend as guests. Admission of guests must follow these procedures: 
    1. Individual guests may be admitted only if accompanied and sponsored by a Georgia College student. Each Georgia College student may have no more than one guest. Guests must be at least 17 years of age and present a picture ID for admission. A guest and his or her host must sign in together at the admission table. Guests must leave with their host or the host with their guest if either leave before the conclusion of the event. Hosts are responsible for the behavior of their guests and/or alumni.
    2. Fraternity / sorority alumni of sponsoring Greek organizations may be admitted to the event, with a picture ID and appropriate Greek paraphernalia or identification.
    3. Current students of other colleges must show a valid college ID for admission. 
  4. All dances must be approved in advance by the director of campus life. As part of the approval process, the appropriate representative of the sponsoring organization must submit a signed copy of these rules, and a contract must be signed between the DJ (or other entertainers) and the organization. The DJ will not be allowed to advertise the event off the Georgia College campus, and will forfeit his or her fee for doing so. 
  5. Arrangements must be made with the Georgia College Campus Police at least two weeks in advance to arrange two officers to work the event. One Campus Police officer will patrol the dance area and one will patrol the parking lot area. The officers must be hired from the advertised start time of the event until 30 minutes after the closing of the event. Campus police reserves the right to close down an event if the officers or advisors perceive that the sponsoring organization is being irresponsible or uncooperative with the officers or advisors. In such a case, the department of campus life may decline to cover the cost for the officers incurred at that event. 
  6. No more than 200 people may be admitted to dances in the MSU Lounge. 
  7. Posters with dance rules will be provided by the department of campus life and must be posted by the sponsoring organization, one outside the event venue and one inside near the admission table. These posters will include a stipulation that no refunds will be made.

Sexual Assault Victims Rights

Victims of sexual assault are afforded rights that are recognized by Georgia College. These rights include assistance by the university to help the victim. A copy of the policy for victims of sexual assault is available in the counseling center office and in the campus police department. In the event of a sexual assault, please contact one of these offices so that assistance can be rendered. Counseling for victims is also available in the counseling center.

Disability Services, Diversity, Religious Accommodations, Sexual Harassment, and Amorous Relationships

See:  http://www.gcsu.edu/equity/resourceslinks.htm

For further information on these policies contact:
Office of Diversity Programming and Services 
Campus Box 004
Milledgeville, GA 31061
Phone: 478-445-1382
Fax: 478-445-1287

Social Functions

Any registered student organization hosting a social event, whether on-campus or off-campus, will be expected to abide by all applicable local, state, and federal laws and regulations. All social events on campus must be approved by the director of campus life and must be in compliance with Georgia College policies and procedures for student organizations. If the event is held on campus facilities such as the East Campus (Lake Laurel), the main campus (Maxwell Student Union), and the J. Michael Peeler Athletic Complex (picnic grounds and athletic fields), appropriate facility usage request forms must be submitted to Continuing Education & Public Services where approval of the appropriate building/area supervisor will be obtained. A damage deposit must accompany the application in order for the request to receive full consideration. Completed requests must be submitted to the director of campus life for his approval of the appropriateness of the event prior to submitting to CE/PS. All applications must be approved in entirety one week prior to the date of the requested event.

Each organization sponsoring a social event on campus property must sign a statement of responsibility and a waiver of liability included on the Social Function Application releasing Georgia College from liability for personal injury or damages to property, littering or destruction, and cleanup of Georgia College property. All scheduled events shall terminate at designated times. If the organization plans to serve alcoholic beverages during the social event, they must adhere to the alcohol policy of the university. Organization advisors must be present at all social events where alcohol may be present.

The Board of Regents recognizes and supports the laws of Georgia with respect to the sale, use, distribution, and possession of alcoholic beverages on university campuses as well as within the state at large. To this end, the Board has endorsed a program designed to enhance awareness and curb abuse of alcohol by students and others in the University System. This program emphasizes that each institution shall stress individual responsibility related to the use of alcohol on and off the campus.

To assist in the implementation of alcohol awareness programs and to enhance the enforcement of state laws on the campuses of the University System, each institution shall adopt and disseminate comprehensive policies and procedures, consistent with state and local laws, concerning the use, distribution, and possession of alcoholic beverages on campus and institutionally approved events off campus. Disciplinary sanctions for violation of the policies or other unauthorized use of alcoholic beverages shall be included in each institution's disciplinary code of conduct.

A copy of the policies and procedures adopted by each institution shall be filed with and approved by the office of the vice chancellor for student services of the board of regents. This shall be reviewed and approved by this office annually thereafter.

Copies of policies and procedures, forms and information relative to the implementation of system policy on the Georgia College campus are available upon request from the department of campus life in the Student Activities Center.

Please note the following policies:

All registered student organization members, faculty, or staff using university facilities and serving alcoholic beverages must be in full compliance with the Board of Regents Alcohol On Campus policy as well as Georgia College Policies and Procedures for social functions.

Coordinators of events shall complete a Social Function Application one week prior to the proposed function.

Coordinators of events must sign a statement of responsibility and waiver of liability releasing Georgia College from liability for personal injury or damages.

Organization members or appropriate faculty or staff members will accept full responsibility for any personal injuries, damages to property, littering or destruction, and cleanup of Georgia College.

Registered student organizations must submit an appropriate damage and cleanup deposit attached to the Social Function Application.

All registered student organization events shall terminate on or before 12:00 midnight with the exception of the Maxwell Student Union Lounge where events may be held until 1:00 a.m.

If registered student organizations plan to serve alcoholic beverages during the social event (no sale is permitted on state property) they must be served no later than 30 minutes prior to the termination time, and within the following guidelines:

Alcoholic beverages may be served outside only at the J. Michael Peeler Athletic Complex picnic area and the Lake Laurel Lot.
Alcoholic beverages are served inside only within the Maxwell Student Union and the Lake Laurel Lodge.
Whenever alcoholic beverages are served, equally accessible, alternative, nonalcoholic beverages and snacks, or food must also be served.

Specific regulations for use of alcoholic beverages by registered student organizations must be followed.

Locations and conditions regarding faculty/staff receptions where alcohol is served may be approved on a case by case basis through the Division of Business and Finance in conjunction with the Department of Public Service.
Violations of the Social Functions Policy will result in the termination of further privileges and may include other possible disciplinary actions or sanctions. 

Policy on Alcohol and Illegal Use of Controlled Substances

Student Policy on Alcohol and Illegal Use of Controlled Substances (pdf)

Tailgating Information

Tailgating

Lighted Tobacco Use

The following policies are in effect:
Lighted tobacco products may be used only in the areas designated in red on the map.

Smoking is restricted primarily to university parking lots, with the exception of the lot outside Parks Hall, and to a few additional designated areas such as the garden space behind Parks Hall and small areas outside Russell Auditorium, the library and Bell Hall. The map provides details.

View Map

Information Technology Policies 

Information Security Policies & Procedures

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