Disbursement of Financial Aid Policy

General Information 

1.  Student must be enrolled before funds may be disbursed.

2.  Student eligibility must be confirmed by the Financial Aid Office before funds are disbursed.

3.  Students are expected to have sufficient funds for miscellaneous expenses when they arrive on campus.

4.  Students who are eligible for Federal financial aid must have submitted a valid Student Aid Report in electronic form to the Financial Aid Office before funds are disbursed.

5.  Students must be fully accepted for admission to GC before funds may be disbursed.

6.  Specific questions on individual cases should be addressed to the Financial Aid Office at 478-445-5149. 

Loans (Students must be enrolled at least half-time.)

1.  Federal Stafford Loans - Under Federal Law: Students must complete Loan Entrance Counseling session and a Master Promissory Note (MPN) before funds may be disbursed.

2.  Federal PLUS Loan - Parents who are awarded this loan must receive an approved credit decision from the lending agency and complete a promissory note before funds may be disbursed.  Remaining proceeds from the PLUS loan after the student's bill is paid in full, will be disbursed in a check payable to the parent, or check/direct deposit made payable to student as indicated on PLUS application, approximately seven days after the end of the drop/add period each semester.

3.  Federal Stafford, Federal PLUS Loans - Borrowers who use these funds to finalize Business Office bills may elect to cancel their loans and use another form of payment within 14 days of disbursement.  The Financial Aid Office must be notified in writing of the cancellation within 14 days of disbursement.  

Disbursement Procedures
Once all requirements have been met:

1.  Funds awarded from the following may be applied directly to the student's Business Office account:

Federal Pell
Federal Direct Stafford Loans
Federal SEOG
Federal Direct PLUS Loans
HOPE Scholarship
Zell Miller Scholarship

2.  These awards will be authorized to the student's Business Office account once classes have been reserved.

3.  Any remaining balance to the student's account must be paid to the GC Business Office prior to the published deadline in order to reserve classes.

4.  Eligibility is reviewed again at the end of the drop/add period (census date), and appropriate funds are disbursed to the student's Business Office account.

5.  Once the Business Office bill has been settled, remaining aid which is released in a check, may be used toward the purchase of books at our bookstore, Box Office Books beginning approximately 3 days prior to the first day of classes through the end of the drop/add period.

6.  If the amount of financial aid awarded exceeds tuition and fees due at registration, the difference will be disbursed in the form of a check by the GC Business Office, 111 Parks Hall, approximately 7 days after the end of the drop/add period. Direct Deposit is also available for student refunds. Instructions for this procedure are located in the Student Accounts information on the Business Office web site.

7.  Students who use personal funds to pay for tuition and fees may receive reimbursement checks from the GC Business Office approximately 7 days after the end of the drop/add period.

8.  Financial aid awards made after the student's bill is satisfied will be disbursed within 10 days after awards are made.

9.  All refund checks can be picked up at the Business Office with Bobcat Card Identification. Request forms for mailing checks are also available through the Business Office.

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Georgia College • 231 W. Hancock St. • Milledgeville, GA 31061 • 1-800-342-0471 ; Admissions: 478-445-2774 • admissions@gcsu.edu   
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