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Research & Sponsored Programs

Grant Opportunities Bulletin

CROWDFUNDING RULES

As you may be aware, many researchers are now exploring the option of crowdfunding as a source of extramural support for research. CUNY is in the process of developing policies and guidance related to the use of crowdfunding for research. In the interim, it is important for all CUNY researchers to note that, when seeking crowdfunding they are required to comply with all applicable University policies and procedures, including but not limited to policies on intellectual property, conflict of interest, and human subject protection. In addition, researchers seeking crowdfunding must ensure that all funds are channeled through the Research Foundation of CUNY. This information is also available on our website at:

http://www.cuny.edu/research/research-policies.html

For further guidance, please contact University Director for Research Compliance Farida Lada: farida.lada@cuny.edu

Research & Sponsored Programs

About Us

Welcome to Research and Sponsored Programs (RSP). This office is the CUNY Graduate School and University Center’s central administrative unit for overseeing GC-CUNY applications for, and awards of, governmental and foundation funding. The RSP is ready to answer questions about proposal preparation, submission, and administration for the entire GC Community including faculty and staff, Research Centers and Institutes, and, of course, students!

Operating under the guidance of the Provost's Office, RSP can offer:

  • Assistance identifying appropriate funding opportunities. Project development guidance (including budget).
  • Proposal review and editing. Oversight of official institutional review, authorization and submission of proposals.
  • Liaison for post-award administration in conjunction with the Research Foundation. Research Foundation forms can be obtained from RSP, GC Room 8309.
  • Coordination with relevant GC-CUNY departments to ensure compliance with GC and sponsor requirements and regulations.
  • An RSP website featuring GC-CUNY proposal help and resources (including deadlines and agency links, post award administration, compliance policies, and Institutional Review Board policies and procedures).

If you are looking for specific information and cannot find it please contact us at rsp@gc.cuny.edu.

Funding Opportunities

Whether you are a member of GC faculty, on the staff of a Center or Institute, or a student, you may seek to fund your research.  If you do not yet know where to apply for funds, we suggest this first step: use the online databases that the Graduate Center has available.  Please see the section on Search for Funding. The tools introduced there are easy to use. It is best for you to make the first search because your expertise in your area of study allows you to most effectively select search terms and recognize the major funders in your field. You can also look under the section titled "Grant Opportunites Bulletin," located on the right side of this page. This section is updated with grants and fellowships for both students and faculty on a monthly basis.

A second helpful hint:  When reading other research that informs your own, check the acknowledgements carefully. Funders who support one project may be a good funding source for projects that are building off of that research.

Our office is willing to perform a funding search for you. Please allow a minimum of 3-4 weeks for the results of the search to be sent to you.  Or, you may like a quick tutorial on how to use the databases. In either case, please send an email to rsp@gc.cuny.edu with SEARCH FOR FUNDING in the subject heading.
Please include the following information:

1. Abstract of project
2. Keywords to use in the search
3. List of project partners

If you have a larger project, you may require multiple sources of funds. Please make an appointment with our office to develop your funding strategy by sending an email to rsp@gc.cuny.edu with FUNDING STRATEGY in the subject heading.

COS-PIVOT Funding Opportunities

COS-PIVOT is a database of currently available grants, prizes, awards, and other funding opportunities for researchers and scholars, which can be accessed through the GC Mina Rees Library homepage. Click Databases. Use the alphabet to go to COS Funding Opportunities. This leads you directly to the simple search interface.

Alternatively, COS can be accessed by going to www.cos.com
Here you may register for the site, providing you with additional tools.

To register, click on New User? Register FREE at the upper left-hand side of the screen.  On the next page, click the button that says Join. You will be asked to provide basic profile information to COS and to create a username and password for yourself. This username and password can be used to access COS from any computer with internet service. Note: you must list Graduate School and University Center, City University of New York as your organization.
At  www.cos.com, to proceed to the simple search interface, select COS Funding Opportunities and then Search COS Funding Opportunities.

To Conduct a Search

You can use the simple search interface to search the database by key words using the Boolean operators AND or OR.

The Advanced Search interface (follow the link to the right) allows you to construct a targeted, field-specific search using search boxes, browsing windows, and picklists. There are no required fields for conducting an Advanced Search.  Enter information only in those fields you wish to search.

You can also use the Search Wizard (follow the link below "Advanced Search") to quickly locate results. This feature identifies the most applicable opportunities for you based on a five-question survey.

Entire COS Keyword List http://www.cos.com/reference/keywords.shtml

For detailed instructions on conducting searches in COS and setting up email alerts for new funding opportunities, please see the instructions page: http://fundingopps.cos.com/docs/help_toc.shtml
and/or the user’s guide: http://fundingopps.cos.com/docs/userguide.shtml.
The user’s guide provides a variety of sample funding searches to help you conceptualize your own.

You can also go to http://www.cos.com/usertraining/ to access free Webinar Recordings of product demos and training sessions.

Foundation Directory Online

Developed by the Foundation Center, a non-profit organization with 50 years of experience connecting grantseekers and grantmakers, Foundation Directory Online is the nation’s leading online resource for funding research.

The Mina Rees Library can be accessed from the GC homepage.  Click Databases.  Use the alphabet to go to Foundation Directory Online.

To Conduct a Search

At Foundation Directory Online:

  • Click the Search Grantmakers tab.
  • Fields of Interest: look for a category that covers your interests.
  • Geographic Focus: enter NY and National.
  • You may enter words on the Keyword Search field.
  • You may choose to check the box to Exclude grantmakers not accepting applications.  Or – you can include those grantmakers to see if there are any that you may approach because you have a connection to them (through your faculty, professional society, board members, e.g.)
  • You can run a search a few ways and see what yields the most interesting list. When you see a grantmaker listed, you click on the foundation name to bring up a report.  Does your project fall within their areas of interest?  Please note the projects that the grantmaker has previously funded.  Is yours similar?  You may already know some of the major funders for research like yours, enabling you to identify the most useful leads.

    The Foundation Center operates a library/learning center in Manhattan, where visitors are welcome to use their reference materials and may request guidance in conducting a search.  The Center, at 79 Fifth Avenue (at 16th Street) is open six days a week.  For information on its hours see www.foundationcenter.org.

The Grant Advisor Plus

The Grant Advisor Plus offers on-line access for your entire institution and features many extras, including the newsletter in Acrobat PDF format, database searches, deadline listings with extensive hyperlinks, and much more, all in an easy-to-use web interface.

To Access The Grant Advisor Plus

http://www.grantadvisor.com/tgaplus/ (Can be accessed from any GC computer.)

The Grant Advisor Plus is the web-based version of a monthly grants newsletter. There are two primary ways to utilize this service.

1. Deadline Memo Hyperlinks:  These listings are updated monthly and show results for deadlines four months going forward.  Each entry includes links directly to the following, where applicable: (a) website of the funding agency or organization; (b) abstracts and program reviews from The Grant Advisor newsletter; (c) complete text from all current Federal Register grant listings; (d) National Science Foundation online documents; and (e) email addresses.

All funding opportunities are organized by discipline (Fine Arts, Humanities, Social Sciences, Sciences, etc.). Thus each month one can get a picture of relevant application deadlines that are approaching.

2. Alternately, the Database Search allows you to enter your own search criteria (such as funding agency, keywords, academic division, and more). Results are displayed in the same table format as the Deadline Memo Hyperlinks.  (The Article Search is also available for keyword searching through hundreds of program abstracts and Federal Register articles.)

PSC-CUNY Research Award Program

The Professional Staff Congress-City University of New York (PSC-CUNY) Research Award Program was established as a major vehicle for the University's encouragement and support of faculty research and to leverage external funding.  It seeks to enhance the University's role as a research institution, further the professional growth and development of its faculty, and provide support for both the established and the younger scholar. 

Only full-time central line faculty whose appointment is at the Graduate Center may apply through the GC.  All others must apply though the Grants Office at their home institution.  Also eligible are GC staff in the HEO series titles.

There are three categories of awards:

  • “Traditional A” Awards, of up to $3,500.
  • “Traditional B” Awards, of more than $3,500 and up to $6,000.
  • Enhanced Awards, of more than $6,000 and up to $12,000.

The deadline for applications is December 15, 2012 at 5:00 pm EST.

Further information can be found at the Research Foundation website
http://www.rfcuny.org/rfwebsite/research/content.aspx?catID=1190

Doctoral Student Research Grant Program

The mission of the Doctoral Student Research Grant (DSRG) program is to foster a research-oriented academic culture among doctoral students at CUNY Graduate Center by: (a) providing incentives for students to model and meet, early in their careers, the requirements for succeeding in the competition for funds by clearly defining a problem, a project, and a realistic budget; (b) providing an occasion for faculty-student mentoring relationships that are oriented around the concrete problems of proposing, planning for, and executing research; and (c) furthering student professional progress by providing funds for pre-doctoral research publications, presentations, and professional networking.

Individual Awards of up to $1,500 will be available for Competition #9 (June 1, 2014 to May 31, 2015).

The deadline for submitting proposals for Competition #9 will be January 31, 2014. Awardees will be able to spend their funds between June 1, 2014 and May 31, 2015.  View guidelines for Competition #9 here.

If you have any questions about any aspect of the Doctoral Student Research Grant Program, contact:

Program Administrator
dsrg@gc.cuny.edu
212.817.7522
Research and Sponsored Programs, room 8309

Resource Links

Select Federal Funding Sources:

Contains notices, program announcements, requests for applications, and articles related to NIH grants and contracts. The online guide is fully searchable. Also, a link at this site explains how to subscribe to the weekly table of contents LISTSERV.

Proposal Preparation

Steps to Preparing a Grant Proposal

1. Find funding opportunities
2. Read funding opportunity guidelines
3. Inform RSP staff with a NEW PROPOSAL email
4. For federal grants, get registered
5. Write a proposal
6. Confer with RSP on your budget
7. Get GC Proposal Coversheet signatures
8. Submit proposal to RSP office
9. Schedule to meet with Hilry Fisher to submit grant

Read Your Guidelines

Grantmakers provide guidelines to clarify their priorities for funding and to ensure that applicants provide the necessary information to fairly review the proposal. Before you begin preparing your proposal, read the guidelines carefully to be certain that you are eligible for funding and that your project is a “good fit” with the grantmaker’s funding priorities.

It is helpful to make an outline or table of the guidelines, breaking down each element required for the final proposal, to use as a checklist as you begin writing. Common elements include project summary, narrative description, budget, budget justification, information about the Principal Investigator (PI), and letters of support.  Many grantmakers request very specific additional elements, therefore it helps to keep the guidelines handy for quick reference as you write each element to make sure you are providing the information requested.  See the Common Proposal Elements section below for more information.

Confer with Our Office

For assistance with interpreting guidelines and developing your proposal and budget, contact our office.  Send an email to rsp@gc.cuny.edu with NEW PROPOSAL in the subject heading.  Include a description of the project and identify the prospective funder.

Federal Online Submissions

Grants.gov is the federal government's online grant application system. The Graduate Center is already registered with Grants.gov.  No further registration is required.  In addition, eRA (Electronic Research Administration) Commons is the means by which proposals are submitted to the National Institutes of Health (NIH) and FastLane serves that purpose for the National Science Foundation (NSF). In order to submit a proposal via an online application system it is necessary for PIs to obtain a log-in and password.  Make sure to do so as soon as you intend to apply.  Do not wait until your proposal is due.

Submit Your Proposal to Us a MINIMUM of Two Weeks Prior to the Granting Agency’s Deadline

Most grants are submitted electronically.  Federal grant applications are submitted through the Grants.gov portal, which will bounce back any submission that does not meet certain criteria, accompanied by an error message.  There is a limited window for dealing with the error messages.  Failure to correct the errors will result in the proposal not being accepted for review.

Even after clearing the Grants.gov portal, an electronic proposal goes to the funding source’s own electronic system (such as Fastlane at NSF or eRA Commons at NIH).  At that time, there may be additional error messages and warnings.  The proposal submission process is not complete until there are no error messages from the agency’s electronic system.

Many deadlines at different agencies coincide and there are usually several PIs applying for the same funding opportunity. All proposals must go through our office, and the staff wants to provide the attention each proposal needs.  That is why a PI should submit a proposal to our office a MINIMUM of two weeks before the agency deadline.  That will allow the needed time to deal with problems.  Please contact Hilry Fisher, director of Sponsored Research,  hfisher@gc.cuny.edu, to schedule an appointment for proposal submission.

In the case of proposals being submitted electronically through Grants.gov, Principal Investigators are required to be present while Hilry Fisher submits the proposal. We advise that the PI bring along the completed proposal on a flash drive, in case edits are required.

Required GC Proposal Coversheet

The GC requires the completion of a GC Proposal Coversheet which may be opened here. The form must be completed and signed by the appropriate Dean, the Principal Investigator/s and Hilry Fisher.  The form must accompany your proposal and approved budget when you submit them - at least 2 weeks before agency deadline.  

Common Proposal Elements

Below are descriptions of several elements that are commonly or occasionally required to accompany a proposal.  Some are mandatory; for example, in January 2011, the National Science Foundation began to require a data management plan with each proposal.  We also include examples of documents in formats, such as a CV conforming to NIH requirements.

NIH Requirements:
Letters of Support
NIH-format CV

NSF Requirements:
Current and Pending Support form
Biographical Sketch
Data Management Plan
NSF Grant Proposal Guide
GC Mission Statement
GC Fact Book

Common Proposal Elements

Letters of Support
Letters of Support are usually required in collaborative proposals.  Any substantial collaboration with individuals or institutions should be described and documented with a letter from each collaborator. These letters should make clear the nature, expectations, and duration of the collaboration.  PIs should avoid using these letters as another chance to describe the overall project in an attempt to circumvent project description page limits. While it may seem obvious, these letters should be carefully proofread to make sure there is consistency in naming the proposal/project and in addressing the PI.  Requests for help in developing language for letters of support should be directed to rsp@gc.cuny.edu (put LETTER of SUPPORT in the subject heading of your email) as requirements vary according to funding agency.

NSF Requirements

NSF Current and Pending Support form
Link to .doc

NSF Sample Biographical Sketch
Sample Biographical Sketch in NSF Format

NSF Data Management Plan
As of January 2011, National Science Foundation proposals will not be accepted without an accompanying data management plan (DMP).

What kind of data will be produced by your research processes?  All submitted plans must include, at minimum, a description of the expected types of data, standards for data and metadata format and content, and your policy for allowing access, re-use, and archiving.

NSF Grant Proposal Guide for further information on DMPs and all other aspects of NSF proposals.

If you have questions about the NSF guidelines for preparing the DMP send an email to  rsp@gc.cuny.edu with DMP in the subject heading.

GC Mission Statement
Founded in 1961, the Graduate Center’s fundamental mission is to provide a broad range of excellent doctoral programs to prepare students to become scholars and leaders in academe and in the private, nonprofit, and government sectors. We strive also to enhance access to doctoral education for traditionally underrepresented groups.  In our role as a university center, we seek to foster significant research by faculty and students within and across disciplines, including research that addresses the problems and challenges faced by urban areas, and to foster interaction among CUNY faculty and students from throughout the system.  More generally, the Graduate Center serves as an educational, economic, and cultural resource for the complex urban community it serves.

GC Fact Book
The Institutional Research and Program Evaluation house a wide variety of statistical information about the Graduate Center.  The online Fact Book presents semester and trend information about program enrollments, degrees awarded, student demographics.  The Fast Facts page provides answers to frequently asked questions.  On the Reports and Surveys page are summaries of institutional research studies, including the results of annual alumni surveys; on the Program Evaluation page are materials related to the Graduate Center’s academic program reviews. Institutional Research and Program Evaluation website is accessible at the following link (access to the site is restricted and requires both a user ID and password).

For More Information

Contact Marie Burrage, associate director of Institutional Research and Program Evaluation.  Burrage provides leadership in the institutional research and program evaluation functions of the provost's office. She designs and conducts research studies, provides analyses of institutional data, communicates the results of research to the campus community, and manages the doctoral programs' external reviews.
Email: mburrage@gc.cuny.edu

Grants.gov, eRA Commons, Fastlane

What is Grants.gov ?
Grants.gov is the federal government's online application system. It provides one central portal where organizations and individuals can electronically find and apply for grants throughout the federal government. Grants.gov is the single access point for over 1,000 grant programs offered by the 26 federal agencies that make grants. Learn more by visiting http://www.grants.gov.  The Graduate Center is already registered with Grants.gov.  No further registration is required. 

What is eRA Commons?
eRA (Electronic Research Administration) Commons is an online interface where grant applicants, grantees and federal staff at NIH (National Institutes of Health) and grantor agencies can access and share administrative information relating to research grants.

In order to submit a proposal to most federal agencies, one must have an affiliation with the Graduate Center and obtain an eRA Commons login. To obtain the login, contact Hilry Fisher providing your birth date (month, day, and year) and your social security number. Please note, the PI does not need to be registered with Grants.gov as the Graduate Center is already able to access this system. Make sure that you have the required software, as per the funding agency's guidelines for the grant program to which you are applying, installed onto your computer (if using a Graduate Center computer, contact Information Technology, 212-817-7300, to arrange for the installation of the software, as only they are authorized to do the installation).

What is Fastlane?
FastLane is an online system that allows NSF (National Science Foundation) customers to conduct business electronically with NSF. Individuals sign on to the system and can then transact a wide range of activities including Award Search, Proposal Preparation, Proposal Review, Status Reports, Project Reporting, and Post Award Notifications and Requests. When NSF gives you the option of submitting your application through NSF FastLane or the federal Grants.gov, we recommend FastLane because it is easier to use.

How to Register for FastLane:
FastLane access for PIs and Co-PIs requires prior registration, provided to the GC faculty and students by SRO. To be assigned a password, submit the following information to Nichol Gallimore at 212-817-7520 or ngallimore@gc.cuny.edu.

- Last Name, First Name
- Highest Degree and Year Conferred
- School or Unit
- Department
- Email Address
- Office Phone
- Fax Number

The password will be required each time a PI logs onto FastLane. Registration is also required for others who will be working on a proposal. Contributors such as postdoctoral researchers or project managers may access a proposal in process if they have been registered by SRO and the PI has authorized and assigned a password. Working on a grant proposal does not have to be completed in one sitting. It is recommended that PIs enter their proposals onto FastLane prior to the deadline. PIs can save their proposal draft (FastLane assigns a temporary number to proposals) and return to it at any time.

Budget Help

Planning Your Budget

Planning your budget:

When planning your budget it is best to begin with an “all-in budget.” This means a budget which accounts for every expenditure of time, effort and money in the planning and implementation of the proposed project or activity.  This all-in budget becomes a useful planning tool in applying to multiple funders for the same project, as it is rare to find a single funder to cover every cost of every aspect of a project. Also, it allows for an accurate assessment of a department’s or institution’s commitment to a project. When compiling an all-in budget it is important to account for things that may seem inherent to a project but not immediately quantifiable, like work space.  Budget items generally fall into one of two categories: direct costs or indirect costs.

Direct Costs:

Direct costs are those costs that can be identified specifically with a particular project or activity or directly assigned to such project and activities relatively easily with a high degree of accuracy.
Identification with the specific project or activity rather than the nature of the goods and services involved is the determining factor in distinguishing direct from indirect costs. Typical costs charged directly to a project are: the compensation of employees, including related fringe benefit costs and the MTA tax; and the costs of materials consumed or expended in the performance of the project work.
As long as specific identification can be made linking an individual expense with a project, these costs are normally appropriate as direct charges:

  • Project Staff
  • Laboratory supplies (specifically designated for use on the project)
  • Telephone toll charges
  • Animals/Animal care costs
  • Computer costs
  • Travel costs
  • Specialized lab costs

Yet sponsored projects may incur other types of costs that do not fit in these categories. Other costs that may often be charged directly are:

  • Laptop computers
  • Desktop computers
  • Installation of electrical outlets required for project equipment

Other costs that would not normally be allowable as a direct charge:

  • Filing cabinets (normally facilities infrastructure)
  • Desks
  • General educational / training costs, e.g., software training that cannot be associated with a specific project

Charging specific types of costs to federal research and training grants may or may not be permissible within federal guidelines as outlined below.

Indirect Costs:

After World War II when the federal government initiated a close partnership with universities, recognition was given to the infrastructure costs needed to support research and program activities. These infrastructure costs became known as facilities and administrative or indirect costs and were expressed in terms of a rate; that is the indirect costs of research divided by the direct costs of research. This rate is applied to eligible direct costs and is the accepted sponsor method to reimburse universities for the indirect costs incurred by the research project.  Indirect costs are those costs incurred for common or joint objectives and, therefore, cannot be identified readily and specifically with a particular project or activity. For example:

  • Departmental administration
  • General administration
  • Grant administration
  • Payroll services
  • Library costs
  • Utilities
  • Building Maintenance
  • Security
  • Mailroom services

There are frequently questions asked about the following categories of costs.

General Office Supplies:

General office supplies will normally not be allowed as a direct charge to a federal award. Because of their general nature they cannot be identified with a specific project with a high degree of accuracy. In instances, however, where the office supplies are not general and can be identified closely with a specific project, e.g. special notebooks for laboratory use, supplies for poster or other presentations to disseminate scientific results, specialized supplies for recording or calibrating data, then such costs should be considered direct. Also, office supplies related to specific research projects of trainees on federal training grants could be considered training-related expenses and charged as direct costs.

Travel Costs:

Domestic and foreign travel charged to a sponsored project should follow the guidelines set forth by the funding agency. In particular, note federal requirements to Fly America i.e. on an American carrier showing the American carrier's flight number.

Telecommunications, Cellular Phones, Internet Access:

Local telephone costs shall normally be treated as indirect costs, i.e., not charged directly to federal projects. However, telephone toll charges shall be treated as direct cost wherever identifiable to a particular project. In other words, long distance charges may be charged directly to sponsored projects, ideally using specific identification of individual toll calls and projects from the itemized phone bill as documentation.

Under exceptional circumstances, local telephone expenses may be directly charged to a sponsored project. Exceptional circumstances apply when a project has a special or unique need for telephone communication. Phone usage must be significantly greater than the routine level of academic or departmental usage. Procedures must be in place to ensure that the particular line is used exclusively for the project or activity to which it is being directly charged.
Examples of allowable local telephone charges:

  • A dedicated line used to conduct a telephone survey.
  • A phone line used exclusively to manage a multi-site research project.
  • Cell phones used to coordinate multiple field locations with a region.

The Graduate Center is committed to the recovery of the facilities and administrative costs incurred to support the performance of non-federal sponsored activities. For reasons of sound management and equitable stewardship of resources used in support of all sponsored activities, the GC requires that non-federal sponsored projects attempt to recover the indirect costs of sponsored activity. For-profit entities that fund University activities are expected to provide indirect cost recovery that equals, at a minimum, the amount that would have been recovered through the application of the applicable negotiated federal indirect cost rate ("federal rate"). Except in cases in which a sponsor agrees to reimburse the full actual indirect costs of sponsored activities, the GC recommends the use of the federal rate whenever possible. The current indirect cost rate for the GC is 53% on modified total direct costs.

Most non-federal sponsors limit their indirect cost reimbursement to levels well below the amount that would have been recovered through the application of the federal rate. Usually foundations have an indirect rate of 15%. Proposals submitted to these sponsors must recover the maximum amount of indirect cost allowed by the established policy of the sponsor. The sponsor's maximum published indirect cost rate must be applied, and costs normally funded as indirect costs, such as the costs of rent and utilities, administrative support, office supplies, etc. must be included as direct costs wherever possible. In addition, the indirect cost rate should be applied to the total direct costs (TDC) of such a project, rather than the modified total direct costs (MTDC) basis used in federal awards, unless prohibited by the sponsor. In cases in which the application of the federal rates is not possible, each PI should quantify the amount of foregone indirect cost (cost sharing) on such awards in order to make explicit for the deans and other internal reviewers the GC's own participation and investment in the cost of sponsored programs. The determination that the amount of indirect cost recovered is acceptable rests with the Provost’s Office.

Cost Sharing:

Cost sharing is defined as project costs not borne by the sponsor. Cost sharing is accomplished through:

  • Project costs funded by the GC (faculty salaries, fringe, travel, supplies, etc.)
  • Project costs funded from other sponsored agreements
  • In-kind contributions donated by third parties (equipment, supplies, etc.)
  • The waiver of the full indirect costs when not permissible to be included in a proposal budget

Cost sharing may consist of direct expenses such as faculty effort (and thereby related salaries and fringes, when prior approval has been obtained from the EO), lab supplies, and equipment. Any indirect cost, such as administrative salaries, office supplies, and operations and maintenance expenses, may not be cost shared.  When mandatory cost sharing is required by the sponsor as a condition of the award, this requirement will be indicated in the program announcement. The National Endowment for the Humanities frequently requires cost sharing, while the National Science Foundation usually does not. Voluntary cost sharing is not required by the sponsor but is nevertheless offered in the proposal by the investigator; ordinarily this is in the form of contributed effort. Be aware that cost sharing proposed voluntarily by the PI becomes mandatory (or also known as 'voluntary committed' cost sharing) once the award is made, so the language used to describe the GC’s commitment should be handled thoughtfully. The following statements in the proposal budget or budget justification would be considered cost sharing:

  • Dr. PI will devote 20% of her time to the project at no cost to the agency.
  • The department will purchase a data frabulator (cost $15,000) for exclusive use in support of Dr. PI's project.

The following statements would not be considered cost sharing:

  • Dr. PI will be providing expert advice and consultation to the project.
  • Dr. PI's laboratory is 800 square feet. She also has access to the departmental data frabulator.

Any cost of the project not borne by the sponsoring agency is cost sharing.

If you have questions about structuring a budget, direct or indirect costs, cost sharing, or writing a budget justification, please contact us at rsp@gc.cuny.edu with BUDGET HELP in the subject heading.

Useful Links

Application Procedures

National Institutes of Health (NIH)

National Science Foundation

Writing a Proposal

Foundation Center Online Tutorial on Proposal Writing
The Foundation Center is the leading source of information about philanthropy worldwide.  One of their five national libraries is in NYC, at 79 Fifth Avenue, and visitors are welcome to use its reference materials.  The Center is open six days a week.  For information on its hours, see www.foundationcenter.org
The Foundation Center offers a free, short, online tutorial on proposal writing.

National Institutes of Health (NIH)

Writing your application
http://grants.nih.gov/grants/writing_application.htm

National Science Foundation (NSF)

Guide for Proposal Writing
http://www.nsf.gov/pubs/2004/nsf04016/print_toc.htm

Tips from Dr. Betty Tuller
On September 30, 2009, Dr. Betty Tuller, Program Director, Perception, Action and Cognition, Social, Behavioral and Economic Sciences Directorate, National Science Foundation, made a presentation at the Graduate Center entitled: The NSF and Grant Opportunities for Faculty, Staff and Students. In that talk she presented an introduction to the NSF, including its mission and organizational structure. She also discussed how to find appropriate programs for funding and tips for successful grant writing.

Other Helpful Websites

Managing Awards:
National Institutes of Health (NIH)

Award-management
http://grants.nih.gov/grants/managing_awards.htm

National Science Foundation (NSF)

Award and Administration Guide
http://www.nsf.gov/pubs/policydocs/papp/aag_index.jsp

The Research Foundation (RF) CUNY: RSP also acts as liaison with the CUNY Research Foundation in dealing with post-award details. Research Foundation forms can be obtained from RSP, GC Room 8309.

Post Award Administration

Agencies require considerable time to evaluate and review research proposals. Expect a minimum of six months between the submission of a proposal and the onset of funding, if it should be awarded.

The Research Foundation is a private, not-for-profit educational corporation created by the New York State Board of Regents to support research "in any and all fields of intellectual inquiry" at the City University of New York. The RF is responsible for the fiscal administration of our grants and contracts. The Office of Sponsored Research, room 8309, houses all of the RF forms necessary to expend grant funds. Some of the RF forms are available electronically at their website, www.rfcuny.org (a log-in is required to access the site).  If you have received an award and have questions about award management, contact Hilry Fisher, hfisher@gc.cuny.edu.

Policy for Return on Grant Overhead The Graduate Center has developed a return on overhead policy in order to both reward the researcher and to encourage the development and submission of more grant proposals.  The policy is outlined here, along with a worksheet for calculating overhead.

Federal Agency Guides

National Institutes of Health (NIH)
Award-management
http://grants.nih.gov/grants/managing_awards.htm

National Science Foundation (NSF)
Award and Administration Guide
http://www.nsf.gov/pubs/policydocs/papp/aag_index.jsp

CUNY Responsible Conduct of Research (RCR) Policy

CUNY Conflict of Interest Policy

Centers and Institutes

The Graduate Center is home to more than thirty interdisciplinary research centers and institutes focused on areas of compelling social, civic, cultural, and scientific concerns.

• Centers and Institutes on the official GC website

Edith Gonzalez

Executive Director
Graduate Center
Research & Sponsored Programs
365 Fifth Avenue
New York, NY 100164309


Phone: (212) 817-7530

Hilry Fisher

Director of Sponsored Research
Graduate Center
Research & Sponsored Programs
365 Fifth Avenue
New York, NY 100164309


Phone: (212) 817-7523

Adrienne Klein

Director, Special Projects
Graduate Center
Research & Sponsored Programs
365 Fifth Avenue
New York, NY 100164309


Phone: (212) 817-7522

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The Graduate Center, CUNY
365 Fifth Avenue
New York, NY 10016 USA

1-877-428-6942 | (212) 817-7000
Campus Security ext 7777

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