Ferris State University Big Rapids MI College

Business Operations
1098-T, W-9S, and Tax Information

W-9S Form
The Internal Revenue Service (IRS) requires the university to report certain information concerning your status as a student on an IRS tax statement form 1098-T. In order to properly prepare and submit the tax statement, your correct U.S. Tax Identification Number—either a U.S. Social Security Number (SSN) or U.S. Tax Identification Number (ITIN) is required. The Business Operations Office will contact those students for which this information is absent several weeks before the form 1098-T is produced.

How to Submit Your W-9S Form
If you received a request from FSU for your social security card and W9S form and need an additional copy, click here to obtain our letter and complete the bottom portion. Submit the completed letter with your student ID number listed at the top and a copy of your Social Security Card to the address below:

Ferris State University
Business Operations - CSS101
1201 S. State Street
Big Rapids, MI  49307

Or Fax (231)591-2127

International Students
If you are considered a nonresident alien for U.S. tax purposes on an F, J, or B visa, you are not eligible for the U.S. tax education tax benefits and may disregard this information.

Pursuant to privacy laws and regulations, the U.S. Tax Identification Number is only used for reporting purposes as required and will not be used as an identifier in any FSU student records system. 

Students must provide their Social Security Number (SSN) or Individual Taxpayer Identification Number (ITIN) before the 1098-T process is completed to ensure that the Form 1098T information is reported accurately to the IRS for the appropriate tax year. 

The IRS requires FSU/KCAD to report 1098-T data with or without the SSN/ITIN information. Failure by students to provide their United States SSN/ITIN may result in a $100 penalty fee posted to their student account. This fee is imposed by the IRS outlined in Notice 972CG. Ferris State University's 1098-T process will be ran in January and the deadline for documentation is December 5, 2014.

Students can access their 1098-T forms via their MyFSU account by completing the following:

  • Click on the "Academics & Services" tab
  • Select between the "Tax Form" links to navigate to the 1098-T you wish to see:
    • Tax Form 1098-T 2012 and Prior will show 1098-T forms for the tax years 2012 and prior. The next screen would ask for the tax year. The student would type in the tax year and submit to see the data. This link was previously named “Tax Notification.”
    • Tax Form 1098-T 2013 - current year will link to ECSI, which is the 1098-T vendor, and will open a new page within MyFSU.
      • Once logged into the ECSI system you can click on the "Tax Information" link under "My Account."
      • The next screen will allow you to select the tax year then click on "View" to display your 1098-T form. This will have the same information as the 1098-T form that was mailed.

**Ineligible students will receive an error notification that states "No tax notification exists for your student account. No information will be reported to the IRS." FSU is not required by the IRS to file Form 1098-T or furnish a statement for students in the following situations:

  • Tuition charges billed do not exceed your scholarships and grants for the tax year (most common reason).
  • You are a nonresident alien student and did not provide FSU with a valid United States Social Security Number.
  • You were enrolled in courses for which no academic credit is offered, even if you are enrolled in a degree program.
  • We maintain a separate financial account for your tuition costs.  Example: contract billing for concurrent enrollment students.

Tuition Statement - 1098-T Form
Electronic Opt-In
To give consent to receive your 1098-T form electronically, click on the link below and follow the simple instructions to sign up by January 15th!

  1. Website: http://www.ecsi.net/gateway/1098t-signup.html?school=EO
  2. Signup for Electronic Statements by entering your Student ID (not SSN!), Name, and Email Address (with the option to include an alternate email address). Heartland ECSI's website is a secure website and Heartland ECSI will not share your private information with anyone.  This email is strictly sent to gather your consent for receiving an electronic 1098-T Form.
  3. Read information, check box and click submit.

Paper Forms
The Tuition Statements (1098-T forms) are mailed in January to all FSU students who qualify and did not elect to receive it electronically. The 1098-T information is also available via MyFSU for students to access additional copies of the paper forms.

Qualified and Non-Qualified Expenses
What is considered Qualified and Non-Qualified expenses?

  • Qualified Expenses - Tuition only
  • Non-Qualified Expenses - Room and board, insurances, transportation, books and equipment

Institutions may report either payments received during the calendar year in Box 1 or amounts billed during the calendar year Box 2. The amount shown in Box 1 or 2 may represent an amount other than the amount actually paid in the year. FSU REPORTS AMOUNTS BILLED IN BOX 2. FSU DOES NOT PROVIDE PAYMENTS RECEIVED (BOX 1).

Preparing Your Tax Credit
To assist you in preparing your tax credit for the Hope Credit and Lifetime Learning Credit, box 2 and box 5 on the 1098-T has been completed. Be aware there are other boxes on the form that may contain information needed to calculate your tax credit.

  • Box 2 - shows the Amounts billed for Qualified Tuition and Related Expenses.
  • Box 5 - shows the Amount of Scholarships or Grants that are administered and processed during the year for the payment of the student's cost of attendance as well as housing (e.g., tax-free scholarships, federal grants, non-qualified scholarships, and employer-provided educational assistance).

In order to claim your tax credit, you must complete the IRS 8863 tax form, entitled Educational Credits (Hope and Lifetime Learning Credits). If you were at least a half-time student at any time during the tax year, then Box 8 on the 1098-T form will be marked.

Hope Credit
For further explanation on the Hope Credit and access to Form 8863, CLICK HERE.

Lifetime Learning Credit
For details on the Lifetime Learning Credit and Form 8863 CLICK HERE.

The Education Credits (Hope and Lifetime Learning Credits) - FORM 8863 and General Instructions may be downloaded using the Portable Document Format (PDF), special software is required to view and print PDF documents.

If you do not have the special software required to view and print the PDF documents or unable to locate the tax form 8863, you may visit the Timme Center for assistance.

If you have any questions about completion of necessary forms or qualifications for either tax credit, you should contact your tax advisor or the Internal Revenue Service.

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