Should the below not answer your query, or should you require additional assistance, please contact your HR Team.
If I have missed the closing date for a vacancy, can I still submit my application for consideration?
I want to apply for more than one position do I need to submit an application form for each post?
How long will it take to complete an application?
The first application you complete will take the longest as in addition to completing the online application form itself, you will also need to register / create your unique online account.
All subsequent applications however will simply ask you to check (and if required, amend) your online account details, and complete the online application form specific to that vacancy.
When completing an online application form, please note that you can save your information as you go, and if required, return at a more convenient time to complete and submit.
How soon can I expect to hear the outcome of my application?
Alternatively, please feel free to contact the relevant College HR Office, to receive an update.
I would need to relocate to Dundee, what information is available?
I would need a visa, can I still apply?
Yes you can, the University does sponsor visa applications.
Please see our Certificate of Sponsorship pages for additional information.
I do not have an email address. How will I receive correspondence?
What should I do if I have a general enquiry?
How do I know my application has been received?
I do not have access to the Internet, how do I apply?
If however the above are not accessible to you, you can request a hard copy application from the relevant College HR Office.
How can I view my online application history?
I have forgotten my password, what should I do?
You should then enter your Email Address (the one you used to create your online account with) within the Email Address field, and click the Email me button.
If we have your email address held within our Recruitment System, we shall email your password to you.
Should you have any problems with this service, please email us at : firstname.lastname@example.org
I do not live locally, what will happen if I am invited for interview?
I cannot make the date / time of the interview, is it possible to rearrange?
When will references be taken up?
For Grades 7 - 10, it is standard University practice to contact referees prior to interview. (Please note however, referees will only be contacted if consent has been provided within the submitted application form.)
How do I get feedback if I have been unsuccessful?
What are the usual Recruitment Costs for people making a Grant application?
If a Certificate of Sponsorship is required, there is a £190 fee.
Interview Expenses usually come in at £200 if the candidate is not local - this includes accommodation, travel and food costs.
There may also be the possibility of relocation expenses of up to 1 months' salary (For a Post Doc., 1 month grade 7 salary).
However, as these are general figures, you should contact your HR Officer for assistance with your application.
How do I calculate a persons Holiday Allowance?
Please contact your HR Officeras he/she will be able to assist you with the calculation.
If you are unsure who your HR Officer is, from within our HR Team web page, please click on the abbreviation for the area in which you work i.e.: SASS / CASS / CASE / CLS / CMDN. The people listed in the lower half of the screen are your HR Team. Your HR Officer(s) will be identifiable through their job title which will be stated below their name.
I have a new member of staff starting, how do I obtain their IT logon details, and confirmation of their email address?
You should also advise which drives/folders/applications, you need the person to have access to. (Tip : If someone in your department already has the same type/level of access you need, advise ICS that the new person should be set up the same as X.)
I have a person working in my department, but they are not paid by the University, and nor do they have a formal contract of employment. I do however need them to have access to the University's IT facilities, and to have a University email address. Is this possible?
Yes, you can request that the person be granted Associate Status. Please complete and submit an Associate Staff Request Form
I need to request an Honorary, University of Dundee contract. How do I do this?
For New Staff
How do I obtain a Staff ID Card?
Where can I find information on relocating to Dundee?
Where do I find the Human Resources Forms?
Who is my HR Officer?
Please go to the HR Team page, then click on the abbreviation of the area in which you work i.e. SASS / CASS / CASE / CLS / CMDN. The people listed in the lower half of the screen are your HR Team. Your HR Officer(s) will be identifiable through their job title which will be stated below their name.
I have : moved house / married and changed my name / divorced and changed my name / obtained my PhD and am now a Dr. / changed my title / wish to change my emergency contact details / other change of personal details. How do I advise you of this?
Who are the : Deans of School / School Managers, Directors within Professional Services?
This information can be found in our Deans of School / School Managers, Directors within Professional Services listing.
I have received a copy of the Staff Record Form through the internal mail. Is it possible to complete this electronically?
I need information regarding the Staffing Profile of the University. Information such as : Staff Numbers / Staff attached to a specific College, Directorate, School, Department, Unit / Historical Data / Current Data. Is this information available, and if so, how can I request it?
I am looking to send a mailing out to all / some University staff. What is the best way to do this?
You may wish to consider issuing a message through HERMES.
Alternatively, depending on your criteria, ICS may be able to create a tailored distribution list for you. You can contact ICS through their Help4U webpage.
If however these do not meet your needs, please complete and submit the form, Requesting a Set of Mailing Labels.