Graduate Study Carrel Policies

Library West has 58 graduate study carrels that contain a desk, chair, shelving, and wireless internet access. Assignments are made by the Library West Circulation Coordinator. Priority is given to currently enrolled graduate students with Social Sciences and Humanities majors completing their doctoral dissertations and masters theses. Graduate students with physical access disabilities will be given special consideration. A waiting list is maintained so that carrels that are relinquished during the year may be reassigned. The assignment period ends on the last day of the Summer C semester. Renewal of graduate study carrels is not automatic and reassignment is not guaranteed. Graduate students must re-apply before each Fall semester.

Procedure:

• Graduate students submit a Graduate Study Carrel Application Form online prior to the first week of Fall classes. This form is only for the carrels in Library West. Please inquire at the Circulation Desk of other libraries for their carrel procedures.
• The Library West Circulation Coordinator maintains the database of applicants and makes assignments after drop/add in the Fall.
• Graduate students are notified via email when assignments have been made. The key must be picked up in person at the Library West Circulation Desk and signed out by the assignee. An assignee with a disability may send instructions to release the key to a registered proxy.
• All personal books, papers, and other belongings must be removed and the key returned to the Library West Circulation Desk no later than the last day of the Summer C semester.

• Graduate study carrels are available for use during all hours Library West is open.
• Assignees should not leave valuables or personal belongings that may be stolen or damaged; the security of the study carrel cannot be guaranteed.
• Drinks in covered containers are acceptable. Assignee is responsible for keeping trash empty; housekeeping staff do not enter carrels to remove trash or to clean surfaces of carpet.
• Study carrels are not soundproof. Please be considerate of other library users.
• Library furniture from other locations may not be moved into study carrels.
• Library materials kept in carrels must be checked out to the graduate student. Library staff regularly monitor study carrels and will remove any library materials not properly checked out. Library materials located in study carrels are subject to overdue notices, recalls, and other library policies.
• Appliances that pose fire hazards – heaters, coffee pots, etc. – are strictly prohibited.
• For security, keys may not be duplicated. There is a $35.00 replacement charge for lost keys.
• Lights should be turned off and doors securely locked when leaving the study room.
• Library privileges will be blocked if the key is not returned by the last day of the Summer C semester. There is a non-refundable $35.00 replacement charge if the key is not returned after notification of expiration.
• Names of assignees are confidential and will not be released without a court order.
• Repeat violations of guidelines may result in revocation of the study carrel.