Code of Policies and Regulations Applying to Students
Use of University Premises and Facilities (Rule 103)
Select Language Related to Illini Union
The Priority System
C.1.b. For space in the Illini Union, the following priorities with respect to reservations of space shall apply:
- Functions sponsored by Illini Union Board
- educational, informational, cultural, and recreational programs sponsored by University organizations, campus organizations and related organizations.
- the teaching, research, and public service programs of university organizations, including conferences and short courses offered by the Office of Continuing Education and Public Service.
Operation of Priority System
C. 2. b. ii. Reservations for space in the Illini Union (for use between 7am and 3:30pm on weekdays) for conferences and short courses sponsored by the Office of Continuing Education and Public Service or other university organizations may be tentatively held up to twelve months in advance.
C. 2. b. iv. If the event is to take place in a space that is not normally needed for instructional purposes at that time, reservations will be confirmed after March 1 for events in the summer sessions, after June 1 for events in the fall semester, or after November 1 for events in the spring semester.
C. 2. c. The university retains the right to cancel or change reserved space when it is needed for University use. Whenever possible, comparable space and prior notification of the change will be provided.
C. 2. d. Applications for use of unreserved space as defined in section C.2.b.iv above received prior to March 1, June 1, or November 1 will be honored in the order of priority as delineated in section C.1, with applicants of equal priority being given equal consideration. Applications of equal priority will be honored in such a manner to ensure the most appropriate space usage for the programs involved in accordance with policies developed by the Committee on the Use of Facilities. (See section I.) If such an appeal is to be made, it must be submitted in writing and received by the chairperson of the committee within five school days after the notice of denial is given.
C. 2. e. Applications received after March 1, June 1, or November 1 will not displace any previously approved assignments except by mutual consent of the parties concerned or successful appeal to the Committee on the Use of Facilities. (See section I.) All applications for as yet unreserved space received within three months of the date of requested use will be handled on a first-come, first-served basis. Events so scheduled may be displaced only by mutual consent of the parties involved, or through successful appeal to the Committee on the Use of Facilities.