Our license files are maintained in an electronic format and are available for review at the OLCC main office in Portland, Oregon. You can also request electronic and paper copies of files. The fees are as follows:
CD's - $5.00 each (one CD per file)
Copies - $5.00 each file with an additional 25 cents per page copied.
Please call 503-872-5140 or 800-452-6522 x-5140 if you have additional questions. We must receive payment prior to processing requests for file copies. Please allow at least one week processing time.
Ordering
You may also purchase CD's of license information. Fees for these services are calculated by the number of records you order. You can request data by various categories (types of licenses, county, city, trade name, etc.) to meet your needs. To order, call (503) 872-5123 or 1-800-452-6522, extension 5123.
Retail licensees who achieve and maintain "responsible vendor" status are eligible for reduced sanctions if their employees sell to a minor.
Applying for Responsible Vendor Status:
Licensees must complete an OLCC provided Application for Responsible Vendor Status, and send it to the OLCC. Click here to get the application.
To qualify for Responsible Vendor Status, a licensee must:
Require new off-premises employees, and all new on-premises employees who do not have a service permit, to read and sign the OLCC brochure What Every Store Clerk Needs to Know About Selling Alcohol before selling alcohol. Licensees have the option of using other educational program or materials for new employees- see OAR 845-009-0130 for details.
Require employees who sell alcohol for on-premises consumption to take and pass an approved alcohol server education class within 45 days of selling alcohol.
Train new employees who sell alcohol about responsible alcohol sales, within three days of the employee beginning to sell alcohol. (There is one exception to this requirement. Employees who already have a valid service permit and sell alcohol for on-premises consumption don't have to go through the training.)
Post their house policies on alcohol sales and checking identification, and have each employee read and sign these policies.
Permanently post signs reminding patrons and employees of the legal requirements for selling alcohol.
Provide at least four employee trainings on responsible alcohol sales each year .
Licensees do not qualify for the program if they:
have personally sold alcohol to minors more than once in the last two years, if any of the sales occurred within the last year.
were personally involved in selling alcohol to a minor during the past year, where there were significant aggravating circumstances. Examples include intentionally selling to a minor, a sale to a minor involving multiple employees or patrons, selling alcohol to a person less than 18 years old, or any sale that resulted in death or injury.
personally committed a Category I or II violation within the past five years. Felony convictions, operating while suspended, making false statements, interfering with an investigation, and being visibly intoxicated while on duty are examples of Category I or II violations.
The 1999 Legislature passed HB 2140, requiring the Liquor Commission to establish the Clerk Training Program. If a clerk sells alcohol to a minor, or fails to properly verify a customer's age, the clerk must complete an approved training program. All employees working for package stores licensees and liquor store agents are covered by this rule.
If the Commission determines a clerk sold to a minor or failed to properly verify age, it notifies the employer and:
The clerk must attend an approved training program within 45 days.
When the clerk completes the training, the licensee or liquor agent must notify the Commission within seven days, attach a copy of the course certification to the Commission-provided form, and send it to OLCC with a $10 administrative fee.
If the clerk does not complete approved training within 45 days, the licensee or liquor agent employing the clerk must not allow the clerk to sell any more alcohol. Employers must notify the Commission if a program is not completed or clerk leaves their employment.
Licensees can be charged with Category III and Category IV violations for failing to follow this rule. Liquor agents can receive a Notice of Violation. OLCC can charge clerks who continue to sell alcohol. Licensees and liquor agents should send clerks to an existing Commission-approved training program, or ask the Commission to approve their own program.
Renewal dates for liquor licenses are determined by the location of the business. Oregon is divided into four renewal districts, with all licenses within a renewal district expiring on the same date. Go to the State Map(jpg) to view a map of the renewal districts.
Local government recommendations
The liquor license renewal process begins four months before the licenses expire, when the OLCC sends a list of licensees that are eligible for renewal to all cities and counties in a renewal district. They have 60 days to make a recommendation to the OLCC about the renewing licenses. During the 60 day period they can request an additional 45 days to investigate specific licenses, if they are considering an unfavorable recommendation. At the end of 60 days, if there is no recommendation for a license, the OLCC processes the renewal as if it received a favorable recommendation.
License renewal applications
License renewal applications are mailed to licensees approximately two months before the licenses expire. The license applicant must return the completed application to the OLCC at least 20 days before the license expires to avoid late fees. Applicants cannot legally sell or serve alcohol after the license expires.
Important renewal dates
District 1
District 2
District 3
District 4
Licensee lists to local governments
September
December
March
June
Application mailed to licensee
October
January
April
July
Late fees begin
December 12
March 12
June 11
Sept 11
Licenses expire
December 31
March 31
June 30
Sept 30
District 1: All of Multnomah County and the City of Portland north of Burnside Street.
District 2: Clackamas, Clatsop, Columbia, Marion, Polk, Tillamook, Washington and Yamhill Counties.
District 3: Benton, Coos, Curry, Douglas, Lane, Lincoln, Linn Counties and the City of Portland south of Burnside Street.
District 4: Baker, Crook, Deschutes, Gilliam, Grant, Harney, Hood River, Jackson, Jefferson, Josephine, Klamath, Lake, Malheur, Morrow, Sherman, Umatilla, Union, Wallowa, Wasco and Wheeler Counties.
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