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Addendum C – Procedures

Procedures for Establishing and Maintaining Web sites on UIS Web Servers

  • If you wish to set up – or edit – an academic program, department, unit, or Student Organization Web site, please contact your division’s Web Liaison.
  • If you wish to set up a personal – faculty, staff, or student – Web site, please see the procedures at the end of this document.

Read below for more specific information.


Overview of Web Site Governance

UIS division heads are responsible for appointing Web Liaisons who are responsible for overseeing all unit Web sites in their divisions, and for assuring the accuracy of all content in unit Web sites.

The Division Web Liaisons, the UIS Web site Developer, the UIS Web Server Administrator, and a representative from the the Office of Campus Relations compose the Campus Web Team, and govern all matters related to the UIS Web site.

Requests to edit an official unit Web site should be submitted to the appropriate Web Liaison.

Personal Web sites for Staff, Faculty, and Students may be established in accordance with procedures noted at the bottom of this Web page.


Procedures for Establishing and Maintaining an Official Unit Web Site

If you wish to set up or edit a department, unit, or student organization Web site, please contact your division Web Liaison.

  1. Each Web Liaison in each UIS division forwards to the Office of Web Services a list of official unit Web sites and their Managers, Publishers, and Writers. Status as an official unit Web site that resides on primary Web servers is based on accurate informational content, as well as consistency with campus Web site objectives. Changes to the list of approved Web sites, and their Managers, Publishers, and Writers, should be submitted by the Web Liaison to the the Office of Web Services department on a timely basis. Web Liaisons may use this link to access a form to formally request permission changes to web sites. Explanations of the roles of Managers, Publishers, and Writers are noted in the Definitions section of the UIS Campus Web Policy. Student Organization Web sites are governed by the Student Affairs division. Requests to establish or edit a Student Organization Web site should be submitted to the Student Affairs Web Liaison.
  2. Upon receiving a request from a Web Liaison regarding a new Web site, staff from the Office of Web Services contacts the designated Publisher of the Web site. Read more about creating a new website for your department or unit.
  3. The Office of Web Services conducts regular reviews of each official unit Web site to assess consistency with campus Web site objectives. The Office of Web Services may or may not request changes to Web sites based on the objectives and guidelines contained in the Campus Web Policy.
  4. When the Office of Web Services receives a change to the Publisher and or Writer personnel of a unit Web site, OWS will arrange for any necessary training, and will arrange for permission to access the campus Web Publishing System. The unit Web Site Publisher will then receive access to edit the Web site.

Acceptable Use

Access to campus Web accounts is a privilege, not a right. Individuals who violate policies and procedures contained in this document or in other official university documents may have their Web account privileges suspended or terminated.


Guidelines Regarding Outside Organizations and Space on a UIS Web Server

In some cases, UIS may host the Web site of a professional, academic, nonprofit organization that is affiliated with one of our faculty or academic staff members. See the Outside Organization Guidelines adopted by the Campus Web Team on December 1, 2003.


Procedures for Establishing and Maintaining a Personal Web Account

Faculty and Staff Web Accounts

Faculty and staff who are employed by UIS may contact UIS Technical Support at 206-6000 to request a personal Web account and permission to access the account.

  • This account may be used by the employee, but only in accordance with the policies and guidelines contained in the UIS Web Policy and in the policies of the Information Technology Services department.
  • Critical department Web site files, such as department databases, photo collections, etc. may not reside in personal Web accounts.
  • Faculty Web accounts may contain files used for specific courses they are teaching.
  • Course-related materials to be placed on the Web should be placed within the campus Blackboard environment or on a faculty member’s personal Web account.
  • The primary campus Web Server (i.e., www.uis.edu/) may not be used for course materials.
  • Personal Web accounts may not use the official UIS Web template.

Student Web Accounts

All students who are officially registered for classes at UIS may request a personal Web site and permission to access the account.

  • Student Web accounts may be used by students only in accordance with the policies and Guidelines for Student-Created Web sites that Reside on UIS Web Servers and any other policies adopted by the Information Technology Services department.
  • Critical academic program and administrative department Web site files, such as department databases, photo collections, etc. may not reside in student Web accounts.
  • Personal Web accounts may not use the official UIS Web template.

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University of Illinois Springfield
One University Plaza
Springfield, Illinois 62703-5407
217-206-6600

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