To check the status of your GA application, please email your name and UIN to: email@example.com.
Are you planning to apply for fall?
The annual application deadline for first round consideration is March 15. Students who wish to be considered for an assistantship starting on August 16 must have a complete application file on record with the Graduate Assistantship Office by March 15 in order to be included in the first round of file reviews.
If the annual priority deadline is missed, students may submit a complete application file by June 1 to be included in the second round.
If a third round is required to fill vacant assistantships, the final date by which a complete application must be submitted is July 1.
After July 1, it is too late to apply for fall consideration. You will need to apply for spring.
Are you applying for spring?
The deadline to submit a complete application to be considered if any assistantship positions are available for the spring semester is November 1.
Complete Application File
A complete application file consists of the following documents. (Please Note: Items 5 and 6 cannot be provided to the GA Office by the applicant, but rather are requested from Admissions by the GA Office on behalf of the applicant. Do not submit these documents to the GA Office yourself.):
1. An online application
2. A current resume
3. A completed Personal Goal Statement (This format is required, and you must respond to the questions using your own words.* You simply need to save the blank document, then enter your data in the gray shaded areas on the form, save the completed document again, and submit the document as noted above as a PDF file attachment. International Students cannot submit a Statement of Purpose in place of this document. This form is required of all applicants.)
4. 3 letters of reference (Letters must be no more than 18 months old. At least two letters of reference must be provided by either professors or academic advisors familiar with your academic performance. If you are currently enrolled in courses at UIS, you should provide letters from UIS professors. If you are applying to both the GA and GPSI Programs, your three selected references may each provide one letter and copies will be provided to both the GA and GPSI offices.) See more information below.
Special Note for International Students: If letters of recommendation are sent to UIS with your application for admission to the UIS Office of Admissions, the GA Office will be forwarded copies once your admission to your selected graduate degree program is finalized and your I-20 is secured. Do not personally send copies of these letters to the GA Office as we cannot accept letters submitted by applicants.
5. Official undergraduate transcripts**, and if applicable, official graduate transcripts (Applicants should not submit transcripts directly to the GA Office. Transcripts should only be submitted to the UIS Office of Admissions. Copies of transcripts will be forwarded to the GA Office once admission to the selected graduate degree program is finalized, and in the case of international students, once an I-20 is secured. For more information, contact the UIS Office of Admissions.)
6. Documentation from the UIS Office of Admissions: verification that you have been either conditionally or fully admitted to a graduate degree program (Note: Applicants do not submit this documentation. It will be fowarded to the GA Office by the UIS Office of Admissions once your admission decision is finalized.)
*If any document submitted as part of the application requirements to the GA Program is determined to have been plagiarized/copied from another source, the applicant’s file will be immediately and permanently removed from the applicant pool.
**Please note that if your undergraduate degree is in progress at the time you apply for graduate admission and/or for a graduate assistantship, thereby resulting in you being conditionally admitted to your graduate program, final transcripts with official undergraduate degree certifications must be provided to the UIS Office of Admissions before a contract can be initiated for you to begin working in your assistantship position.
Click here to apply for a Graduate Assistantship position for the 2016-2017 academic year starting Fall 2016).
International students please note: An F-1 visa and a social security number must be on file before you may begin working as a graduate assistant. Please refer the “ Eligibility Criteria” option for more information. Additionally, an attested and sealed copy of your undergraduate degree certification must be on file with the UIS Office of Admissions before you may begin working. The UIS Office of Admissions may provide you with an extended time frame to provide your convocation certificate; however, if it is not on file, you may place your eligibility at risk because hiring departments will not wait for this document to arrive before finalizing hiring decisions.
Letters of Reference Information
Three (3) letters of recommendation are required; the letters can be no more than 18 months old. Two letters must be submitted from faculty members familiar with your academic work, and the third may be submitted from either another faculty member or from an employer.
Letters cannot be submitted to the GA Office by applicants (i.e., included in application packets sent by the applicant to the GA Office, or otherwise submitted by the applicant). They must be provided directly by the reference source, by an academic department (e.g., letters of reference provided to a graduate program for purposes of admission), or in the case of international students, provided by the UIS Office of Admissions (the letters of reference submitted as part of the application packet).
To be considered current, letters of reference must be dated within 18 months of your application date.
There is no required format for letters of reference; however, they must be presented on letterhead and they must be signed. Letters meeting these requirements may be submitted as .pdf attachments by the selected reference source to firstname.lastname@example.org.