Position: Executive Assistant, Technical/Professional/Exempt

Department: Vice President of Academic Services’ Office

Description Of Position: The Executive Assistant will perform diverse administrative duties to assist the Vice President with the overall management and efficiency of the Vice President of Academic Services’ Office. This position requires an individual with initiative who is comfortable working under pressure and handling confidential materials, has knowledge of College policies and operations; and performs a variety of highly skilled clerical and administrative functions in a normally independent manner. Schedules appointments/meetings and maintains calendar of appointments for the Vice President; maintains course outline and articulation records; maintains faculty records for pgu & web course development; organizes student grade and academic conduct appeals; provides secretarial function for Academic Standards Committee, Curriculum Committee, and the Outcomes Assessment Committee; organizes late withdrawal process for students, and performs other duties as assigned within the scope of the Vice President’s Office consistent with the role of this position.

Minimum Qualifications:

• 2-3 years’ experience as an administrative assistant, preferably in a high-volume customer service/college setting.
• Strong interpersonal, organizational, and communication skills; ability to work with all college staff, and a logical approach to problem solving.
• Proficient in Microsoft Office, Word, Excel, and/or other word processing software.
• Excellent verbal and written communication skills.
• Take dictation and transcribe notes on a computer, or transcribe from voice recordings.
• Ability to type 40 w.p.m. with minimal errors.
• Data Entry Skills – ability to perform 100-133 keystrokes per minute with minimal errors.

Preferred Qualifications:

• Associate’s Degree or equivalent preferred.
• Shorthand preferred.

Status/Salary: This is a regular full-time Technical/Professional/Exempt position for 40 hours a week, 52 weeks a year. The beginning annual salary is to be determined, commensurate with ability and experience.

Beginning Date: October 18, 2010

Application Deadline: September 12, 2010

Application Procedure: Submit letter of application and resume to: