Personnel and Policy → Coordinator Resources
Graduate coordinators are key to accomplishing the Graduate School’s mission of educating graduate students and fostering research at the University of Florida. As a graduate coordinator, your role may vary by academic unit. The information, resources and forms listed below are here to help you advise students, oversee the total program, and ensure compliance with all university regulations. They will supply you with what you need to know about UF policies and procedures to help students, instructors and researchers while making your own work go as smoothly and productively as possible. Thank you for your dedication and hard work, which do so much to make UF what it is.
Tools for Graduate Coordinators
Graduate School Academic Calendar
Graduate Information Management System (GIMS)
Use this convenient and easy-to-use automated tool to keep graduate student and graduate faculty records accurate and up-to-date online. Access to GIMS is limited to UF employees whose job responsibilities require direct access to graduate student and graduate faculty records. To request access, please fill out the this form and send it to UF Graduate School Data Management via campus mail (POB 115500).
Graduate Student Financial Support
Graduate School Fellowship Guidelines
Graduate School Tracking Program Guidelines (PDF File)
National Science Foundation Guidelines
National Science Foundation Letter to Departments
Graduate Degree Programs
Find what you need to know about the process for creating new graduate degree programs, and modifying or ending existing ones.
Graduate Contacts Across Campus
Listservs and Listserv Archives
Listserv: Graduate Coordinators
Listserv: Graduate Staff
Listserv: Graduate Students
Forms
Find the forms that you need to transact business with the Graduate School.
Training for Graduate Coordinators
Coordinator and Staff Orientation
UF Training and Organizational Development
Find out about several sessions that are offered that related to graduate education, including Pro3 selections, academic personnel, and international students
Graduate School Tracking Program How To’s
Recruiting New Students
Recruiting new students
Recruiting new international students
Admitting new students
Admissions policies
English Language Skills
Admissions process
Office of Admissions
Conditional and ELI Conditional Admission Processes
Timelines for OGMP programs
Letter of appointment for graduate assistants
Admission with funding
Graduate School Fellowship Guidelines
Residency
Current students
Program of Study
Nontraditional Programs
Learn about the various kinds of non-traditional programs offered at the graduate level: concurrent degrees, joint degrees and nontraditional doctoral/master’s degrees.
Concurrent Degree Program Form
Use this form to admit a UF student already in another graduate program into your graduate program, so he/she can pursue both degrees at the same time.
Nontraditional Doctoral/Master’s Degree Program Form
Use this form to set up and approve a study program for a UF doctoral student who wants to earn a master’s degree outside of his/her doctoral department at the same time.
Traveling Scholar Form
Use this form if you have a student who wants to participate in the UF Traveling Scholar Program as a UF graduate student attending an institution of higher learning elsewhere, either within the Florida State University System or outside of the Florida State University System – but within the United States.
Transfer of Credit policies and procedures
Masters degrees
Specialist degrees
PhD/EdD degrees
International Students
International Center (UFIC)
Final Missing International Credential Hold Petition
Registration requirements for FTE appointments
Student Finances
Learn about the various programs managed by the Office of Graduate Minority Programs and their funding deadlines
Excel: UF Graduate School Newsletter
Learn about the newsletter published by the Graduate School for, by and about UF Graduate Students.
Graduating current students
Timeline
Degree application
Degree certification
Commencement
Job placement system
Through the job placement website in GIMS, enter the employment data about your PhD graduates. Identify the position that each PhD graduate holds (post-doc, faculty, non-academic) and fill in as much information as you have for each of your graduates.
